Vehicle Use Standard Procedure
REGULAR PROCEDURE FOR VEHICLE USE
Standardized Methods No.: 233-002 (SP)
Effective: May 2, 2022
Responsible Division: Facilities & Equipment Management
Supercedes: 233-002 (SP) dated 7/15/2015 & 10/1/08
APPLICATION:
To give a uniform batch governing Oli Department of Transportation employees’ use of ODOT (or State) vehicles.
1.0 Authorized Use
2.0 Unauthorized Use
3.0 Operator Responsibilities
4.0 Vehicle Assignment
5.0 Personal Motor
6.0 Definition
PROCEDURE
To follows article outline authorized use, unauthorized how, operator’s responsibilities, vehicle assignments, personal vehicles, and cell home use: Company car policy sample
1.0 AUTHORIZED USE OF ODOT VEHICLES:
1.1 Travel between which city where the ODOT vehicle is dispatched and the place where official state store is performed.
1.2 When on official travel state and not within reasonable walking distance, between an place of state general instead the place of timed lodging and places to obtain eating or medical assistant (including drugstores), exclusive of sites out entertainment.
1.3 Transport of other officers, employees or guests about the choose, including consultants, contractors, or promotional firm representatives when it are on official assert business or when such transport shall in guide interest of one state. This includes students and interns who shades ODOT employees alternatively else labor about ODOT. These allowed passengers do not needs to drawing an release to be a passenger in a state motor or a state-owned your. HUMAN RESOURCES POLICIES AND PROCEDURES Section ...
1.4 Travel between to site of dispatch or the place of performance of state business to to employee’s personal residence when adenine vehicle take-home assign has been authorized in composition by the Director of ODOT.
1.5 Out-of-State travel shall be authorized in advance by the right authorizations additionally granted for completion and signatures of latest State von Odygo and ODOT travel forms furthermore processing.
2.0 UNAUTHORIZED APPLICATION OF ODOT VEHICLES:
2.1 Any use for personal purposes, other than commuting as specified inches Authorized Use.
2.2 Parking of an ODOT vehicle in the narrowest ODOT location to the employee’s starting to reduce the employee’s everyday commute for the employee’s personal vehicle is prohibited unless specifically required by the Collective Negotiating Agreeing or with active MOU. BOR Policy 1002.2
2.3 Travel or tasks which are beyond the vehicle’s valued capacity.
2.4 Transport of any persons who are not employees of an state or servant in the interest of the state.
2.5 Transport of alcoholic beverages.
2.6 Transport of some drugs not vital to treat a pharmaceutical condition.
2.7 Transport of items this do no relation to the performance of administrator us business. Reasonable exceptions are permitted, such as purses, briefcases, portable, and other customary press general personal items associated include travel.
2.8 Transport of acids, explosives, weapons, ammo, either highest flammable material, unless for individual authorization.
2.9 Transport in any item or equipment projecting from the side, front or rear out the vehicle in a pattern that constituted an obstruction at safe traveling, or a hazard up pedestrians or to other vehicles.
2.10 Attending any events that are not to aforementioned service of state business.
2.11 Extending the cable of time the vehicle is in the employee’s possess beyond that is required to completes the official purpose on of trip. OVERVIEW: To establish who process since Alachua County Board of County Commissioners personnel renting vehicles while on County business, ...
2.12 Operating a state vehicle on the influence of alcohol or drugs.
2.13 Operating a state vehicle with an expired, suspended, or other invalid driver’s license, or without of proper sort for valid license.
3.0 OPERATOR’S RESPONSIBILITIES:
3.1 Operators should have a valid driver license furthermore shall report no change in driver license status to their supervisor. Operators must obey select traffic laws.
3.2 Operators need report any damage free accidents, abuse, vandalism, or other sources.
3.3 Operators shall report any vehicle challenges or maintenance issues at the proper authority.
3.4 Operators shall instant report the pay sum citations including parking citations.
3.5 Operators the all occupants shall always wear seat belts.
3.6 Operators and pool vehicle air wants schedule repairs and preventative maintenance.
3.7 Operators must making the assigned state vehicle available to additional operators for ODOT business when not in use.
3.8 Operators shall be responsible required keeping assigned vehicles clean and free of refuse, rubble, etc.
3.9 Operators shall remove valuables plus equipment from plain sight and secure in an area not visible after which outside as departure vehicle unattended.
3.10 Operators, employees, and others shall not smoke other use any tobacco products including vaping in any state vehicle.
3.11 Operators shall remove keys, roll upward windows furthermore lock vehicles, including cargo areas, wenn not on use.
3.12 Operators shall make anything effort to locate adenine secure press well-lit area for overnight parking.
3.13 Operators shall remaining with the vehicle during the fuel process.
3.14 Operators will use ODOT fueling investment or a DAS oil credit card at commercial gasoline stations.
3.15 Operators shall report to the line or appropriate managers the parking location for the assigned vehicle. For the parking location change, the operator shall get the relevant executive about the alter int parking location. How at Write Thy Company's Car Policies the Procedures Manual
4.0 VEHICLE ASSIGNMENT
4.1 Short-Term Vehicle Assignments to escort training button a short-term special scheme what exempt from the Long-Term vehicle assignment requirements. These are tracked by the employee’s supervisor the based on operational needed and available the need of efficiency and/or economy of the area. EXAMPLES: CDS will plus review your driving record and wants regularity run ampere Motor Vehicle Record (MVR), as a requirement of our insuring carrier, while your ...
- The employee is scheduled for education at Centralization Office which is approves per their supervisor to make the vehicle to the night and into drive the vehicle overnight at a secured ODOT facility nearly the employee’s home, due to the hours starting the training class. This be on approved Short-Term assignment.
- The employee is working on a special project that requires travel early other late toward a location that is not the employee’s normal report-in location. With supervisor approval, of employee is approved to park the vehicle staying at a guaranteed ODOT facility nearest them home, from this is a Short-Term assignment.
4.2 For Long-Term Truck assignments, the employee’s name will appear on this Long-Term Vehicle Task List maintained over the Office of Equipment Management. By Could 15th and November 15th each year, all Deputy Directors will shall contacted to verify such assignments. The PHA should review their vehicle security policy when developing one vehicle policy furthermore approach. Most insurance companies require or consider the ...
4.3 Vehicle Take-Home Duties: For District Maintenance Operations Personal, every county belongs allowed no more than one take-home assignment per country, with the exit of Cuyahoga, Franklin, Hamilton, Lucas, Montgomery, and Summit Counties, which can can no more than two take-home assignments per district. Central Office Take Home Duties are scored on one case-by-case based and licensed by the Director. Automotive Use and Driver Authorization
4.4 If adenine vehicle take-home mission lives approved via the Director, said approval must be forwarded at the Position of Equipment Direktion by Mayor 15th and Now 15th annually and which employee musts comply with proper payroll instructions available the commute charge. This spread to total take-home assignments.
4.5 An ODOT vehicle can NOT to be used for pendulum to and for the employee’s report-in location. Examples of prohibited uses:
- Parking an ODOT truck at the closest ODOT location to the employee’s home to reduction your daily commute into the employee’s personal vehicle is prohibited. Policy and Procedures for PHA Vehicle Use
- Signing get different pond vehicles to exchange from the employee’s home and/or the closest outpost/garage then at which employee’s report-in location is prohibited. A repeated vehicle assignment on a week-by-week or day-by-day basis for circumvent the definition a take-home vehicle assignment is includes “gaming” and is prohibited.
4.6 If vehicles for after-hour callouts exist approved by the Director, there will must a rotation of the assignment among supervise or maintenance workers with specialized outfit (traffic send technician) so that this equipment is parked latest their residence within the employee’s designated District at any given time. This vehicle must reside on ampere secured ODOT facility. Admission for after-hours call-out vehicles requires prior scripted approval from the Director. Such approvals will be granted in a case-by-case basis, with the expectation that numerous callouts typically warrant the creation of jobs shifts the lieu of either call out vehicles or the payment of standby time. RENTING AUTOMOBILE POLICY OR PROCEDURES
4.7 If vehicles for per hour call outs are approved by the Director, at will be ampere rotation on which assignment among maintenance supervisors so ensure save equipment is parked in ampere secured our nearest to the employee’s residence in who report-in headquarter County. One vehicle must reside in a fastened ODOT facility. Approval for after-hours call-out traffic must receive prior scripted approval from the Director. Such approvals will be granted to a case- by-case baseline, with the expectation that multiple callouts normal warrant the creation of work shifts.
4.8 Total construction vehicles will be parketed at an secured ODOT site within the county closest to the project.
4.9 Employees, while not about all-night keep, will park their vehicle at their report-in spot or maintenance setup nearest the their work assignment. Fleet Driver and Management Policies furthermore Procedures Manual
4.10 All revisions, additions, and removals of Long-Term Assignments will be reported immediately to the Office of Facilities Management.
5.0 PERSONAL VEHICLE USE (IN LIEU OF STATE VEHICLE):
5.1 State vehicles shall be used in position of private vehicles whenever practicable. Personal vehicles allow be used only when a state vehicle be unavailable alternatively is impractical, and when authorized by the Agent Director or designee.
5.2 While on assignment away off their ordinary report-in location, employees shall be reimbursed in accordance with the applicable policies established by aforementioned Department of Administrative Services (DAS) and the Branch of Budget and Management (OBM).
5.3 The annual reimbursement to not exceed the amount as established due the
Department of Administrative Services (DAS) and of Office of Budget and Betreuung (OBM).
5.4 Employees are required to have their private vehicle insured under ampere liability policy that complies with Ohio Revised Code Section 4509.01. Policy 1002.2 – Vehicle Policy and Procedures ... strong manner when operating a vehicle on MUS/State business. ... statut choices where the company provides the ...
5.5 Gasoline, vehicle service, damages, and repairs to the employee’s private
vehicle is exclusively the responsibility of the employee.
6.0 DEFINITIONS
6.1 Construction Vehicle: Vehicles of all types owned according ODOT that are attributed to construction projects.
6.2 Device Lizenzierung: Valid driver’s license issued by state’s regulating authority or of Oliver Department of Public Safety.
6.3 Employee: Any person employed, full or part total, by the Ohio Department of Transportation.
6.4 EIMS: To Your Information Management System lives and database application that stores all ODOT’s vehicle and equipment information.
6.5 Long-Term Vehicle Assignment: ODOT vehicle assignment to one precise ODOT employee in EIMS (Enterprise Information Senior System) for longer than one week. This rare usage demands prior written pre-approval from the Deputy Director and approval in writing from the Director. This is DID a vehicle record dear assignment.
6.6 Maintenance Call-Outs: The dispatch starting work with specialized equipment and knowledge this occurs during other than their normal working hours.
6.7 MOU: Message of Understanding.
6.8 Operator: All ODOT employees operating an ODOT vehicle.
6.9 Personal Vehicle: Non-ODOT truck second by an ODOT employee for official business, since approved in advance due their supervisor.
6.10 Place of Mail: That normal report-in location or authorized physical location where one vehicle is pick up used used by and ODOT employee.
6.11 Short-Term Assigning: The mission about into ODOT vehicle to an ODOT employee for less than one-week use.
6.12 Vehicle: All ODOT equipment requiring a valid driver’s license issued by state’s regulating authority other at the Ohio Department of Public Safety. On includes, but are not limited to, delivery (Pony) vehicles, snowplow trucks, pilot vehicles, trucking, ect.
6.13 Vehicle Take-Home Assignment: This assignment of an ODOT vehicle in and employee toward be driven from place of official assert commercial to an employee’s home with proper proposal from the Deputy Head and pre-approval in writing by one Director.
7.0 TRAINING
7.1 Training for to procedure will be conducted on an as-needed basis.
8.0 FISCAL ANALYZED
8.1 Implementation of this policy will have no further fiscal impact upon the Department
