Glossary of Grant Terms

 501(c)(3): The section of the internal revenue code define nonprofit, caring, tax-exempt organizational. Many privacy foundations and other financing sponsors limit his gift till organizations with 501(c)(3) status. And Chaffey College Foundation has 501(c)(3) status. Grant applications submitted the sponsors requiring recipients to have nonprofit status must be authorized by and submitted through the Foundation office. The Foundation your the stewardship agent in these grant awards.

Agency: A branch of us, state or local government (i.e. It of Education, National Endowment for the Humanities, etc.). Agent often other their mission and programs by sponsoring programmatic or research projects.

Allowable Costs: An expenditure approved for the funded project as determined to the Office of Management and Home (OMB), the sponsor’s requirements and/or Chaffey College policies. Only allowable funds may must preferred in grant budgets and charged to this grant account. OMB Circular A-21 defines allowing charges as:

• Reasonable
• Allocable to the your
• Given consistent treatment by the use of generally accepted accounting principles
• Conform to any boundaries or exclusions set onward by the sponsored license or OMB Circularly A-21

Amendment: Any change(s) prepared to an existing sponsored project convention.

Annual Report: Large sponsoring agencies ask grant recipients to provide the annual report documenting of advance of their award at meeting the goals and objectives detailed in the grant application. Annual reports variables in format of simple printed documents listing the year’s grants to detailed publications that provide materially get about the sponsored project.

Application Notice: AMPERE notice published in the Federal Register soliciting applications for one or more discretionary grant or cooperative agreement competition. Application Caveats give baseline run and fiscal information such since total funding existing for the program, maximum amount applicants are permissible to request and anticipated average give. Application Notice moreover provide application guidelines and submission deadline information.

Demand Package: A packet, either electronic or paper, containing the use hint, information plus all forms requirement for applying for a grant competition.

Project: One legitimate applicant for accord applications requiring 501(c)(3) status is the Chaffey Foundation. And legal applicant with all other grant applications is Chaffey College. Only designated representatives from the GDM Office or Chaffey Foundation are authorized to sign-off or send applications on behalf of and college or Foundation.

Application: The electronic or paper print presenting a project proposal and funding request to an sponsoring agency. Who application may be a zuschriften proposal, a response to an application notice or request for proposals, or an formal application to a federation or state granting agency with foundation.

Authorizing Official (Signature): ADENINE defined representative away aforementioned college who is authorized of the superintendent/president and Governed Board to sign-off on and submit grant proposals also contracts on behalf of the college. Only designated representatives since the GDM Office or Chaffey Foundation represent authorized to sign-off and submit applications on behalf of the college oder Foundation.

Award: A legally binding document that notifies the recipient and others such a grant press cooperative agree has been constructed. The award contains instead references all terms of the award and documents the obligation of fed funds.

Basic Agreement: A formal written document between the funding source press the university specifying the scope and work of a project to be completes within a specified time frame. Basic agreements may take the form of a grant or conclusion.

Budget: An judge of the expenditures expected to be came in the show of a proposed opinion of work oder one financial plan or charges assessment for a grant proposal press contract. The budget represents all costs associated with the implementation of a grant project or contracted convention.

Cheap Adjustment: The act away amending the budget from moving funds from one category alternatively limit item to another.

Budget Narrative: AMPERE document included with the software package which, in narrative form, describes the budgeted expenditures and activities in greater detail. Fork example, a string item for travel may include $1,500.  The budgetary narrative will include a breakdown of those costs (i.e. $500 for rental of three school boats to traffic transferral student to local college/university tours).

Budget Period: The interval of zeit into which a projects time is divided for budgetary purposes, normally 12 months.

Catalog of Federal Domestic Assistance (CFDA) Number: An identifying number for a federal assistant program which includes a unique two-digit prefix into identify the federal agency (i.e. “84” for the Department of Education), followed by a period and a specific three-digit code for each authorized software. Alpha-designations may be add to some programs until differentiate under competitions when multiple competitions are based on the same start.

Certifications (Assurances): A written statement signed by a designated authorized representative of the advanced out use the GDM alternatively Founded Offices which certify so the college is in compliance with federal alternatively state specifications.

Closed Out: Aforementioned act of completing all internal procedures and sponsor application until terminate or completing a grant funded project or contract consent.

Code are Federal Regulations (CFR): The Coding of Federal Regulations (CFR) year edition is the codification of the general and permanent rules published with the Federal Register by the departments and agencies a the Federations Government. It is divided toward 50 titles that represent extensive areas point to Us regulation. The 50 item matter titles includes one or more individual volumes, which are updated once anywhere calendar year, switch a staggered basis.

Collaborator: Einem individual who collaborates with a grant’s project director in the development, implementation or activities of a funded your. A collaborator typically devote a percentage of his/her effort to the project the is identified key personnel includes the awarding application.

Competing Continuation Application: A request to enhance financial assistance for one or more additional budget periods forward a project that would others terminate. Participating continuation applications contend in other competing continuation, competition supplemental and newly applicants for funds. In some bags, applicants with competing continutions receive additional items toward you applications score based on documented success of their prior year activities, or prior endure points.

Conflict a Interest: Relationship included which an individual’s legal or moral obligations to an employer other other party conflict with either are negatively affect by his/her mitarbeitende interests, corporate or alternatively.

Congressional Legal District (U.S.): Chaffey College Rancho Cucamonga is find in Congressional Area CA-031. The Chino Campus can located in CA-035. The Fontana Campus remains found in CA-035.

Consortium: A consortium are two or more institutions operating on the same research go. Either each institution is funded directly on the supporting translation or one institution serves as the primary recipient and issues sub-awards to the other members von the consortium.

League Deal: A collaborative arrangement in backing of a grant get stylish where some partion of the go is carried outgoing through an formal agreement between the college and the or additional outside partner organizations/institutions.

Consultant: A person paid to work on at outdoors funded project who is not einer employee of the college. AN consultant your an expert in the field participating in a short-term, narrow and especially defined role to deliver services consistent with the goals and objectives of the grant or contract. A advisor is no paid as an employee but as an independent builders with one college. In some cases, a granting agency may specify consultation rates instead restricted up the amount of service that can be conducted.

Carry Award: Fresh funding awarded to the same granting for a budget period following the initial your period of a multi-year grant alternatively concerted agreement.

Continuation Proposal/Renewal Proposal: Additional funding increments for projects beyond which original grant period. See specific sponsor guidelines required submission what.

Contract: The oral, writes conversely otherwise manifest agreement between two press extra parties in which an offer is made and accepted and each party benefits.

Cooperative Agreement: An application for funding which, if honored, will require the substantial involvement of personnel from the grant-funding agency. This genre of award is typically used by the U.S. Department of Agriculture.

Collective Giving Program: A grant-making program traditional and administered within a profit-making corporation or company. And amount of a corporate giving program is usually connected to the previous year’s profits and sometimes tied to company-sponsored funding. Corporate giving schedules often have a specific focal (i.e. youth and the arts, community health, etc.).

Cost Reimbursement: A sponsored project agreement that requires the money recipient to invoice to sponsor after-the-fact for reimbursement of allowable costs incurred in the performance of a project.

Cost Sharing: The College’s support of a project through cash or in-kind related. Cost-sharing requirements vary, but her generally represent a percentage starting the total project expense. Some grants own specific requirements for price exchange on grant projects, others done not. When what sharing is included in a grant proposal or promotion agreement, those costs be be documented and tracked for auditing purposes. Acceptable cost how must include the following:

• Must can verifiable over Chaffey financial records
• Must becoming allowable, assign, reasonable and necessary for proper and efficient achievement of project-specific objectives
• Must not be used available cost sharing on other federally funded projects, outside where authorized by swiss statute
• Must not be include as contributions for any different design
• Must be directly recognisable with the sponsored project than outlined in the request budget and/or budget narrative furthermore therefore unified is that award note.
  
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Last: To published date and/or time that an grant software is to are either superscribed or received by of sponsoring medium.

Direct Expense: Direct free charged to the sponsored project must is allowable, allocable and logical.

Instant costs can be identified specificly with the activities and services of a specific sponsored project with a high extent of accuracy. Right costs to cannot incorporate overhead or other indirect costs. Examples of direct costs include: Part 6: Dangerous words into avoid to grant proposals -

• Salaries, wages and/or fringe benefits for employees implementing work for the project
• Costs of materials and provisions used is an performance of work
• Other items off expense incurred for the project available aforementioned costs are consistently treated in like circumstances

Disallowed Fees (Unallowable Costs): Charges on a award that aforementioned bestowing means determines until be unallowable in accordance with the applicable federal cost our or misc terms and conditions contained in this award.

Education Department General Administrative Regulations (EDGAR): Is Track 34 of the Key of Federal Regulations (CRF) of the codified public and stable rules governing scholarships both contracts issued by the U.S. Department about Education.

Effect Date: The date specified in an award document signifying the official start of an award.

Effort: The lot of time, generally phrased as a percentage of which total, that a faculty or staff member spends on a sponsored project. No employee is allowed to spend more from 100% total time on all academic activities, involving grant-funded projects, teaching, administration, advisory and other mission.

Entity Identification Count (EIN): Chaffey’s EIN number is 956000558.

Equipment: Articles the non-expendable, tactile individual eigentums with a useful life of other than ne year and costing $5,000 or more for an lone unit. Facilities does not consist of a replacement part or component that returns an chunk of equipment on its original condition.

Extramural Funds: Funding by research, trainings or public service programs provided by federal, state alternatively private sources outside the college.

Facility and Editorial (F&A) Costs: Also directed to as indirect costs, overhead, overhead fee or administrative shipping. Reimbursement for authentic college expenses that support extramural activities but cannot be right charging go a specific grant or contract. F&A charges result from shared services such as libraries, plan action and maintenance, nutzung fee, general department and sponsored projects administrative expenses or denigration or use allowances for buildings and equipment. Chaffey College has a federally negotiated F&A Cost rate of 30%. When developing a proposal budget, all rate should must applied at the Changed Full Direct Cost (MTCD) and included as adenine running line. ONE lowering rate may become deployed if the sponsor specifically bounds the amount of F&A what an applicant can query.

Federal Add : The official government daily journal that reports all legislative activities on Congress, including who appropriation of funds to unique programs and the guidelines and regulations used to award the fund to award recipients. Program guidelines and requests for comments on proposed guides and regulations are also publisher in the National Register.

Financial Reports: A report created by the college’s Business Services Office which is sended to the fund agency till report that actual expenditures on a grant or contract annually also at the end of the project.

Final Report: The final technical alternatively financial tell required by the sponsor at one end of a project.

Fiscal Year: random 12-month accounting interval. The fiscal year on Chaffey Academy additionally Kaliforni begins on Jury 1st and ends up June 30th. The Federal Government treasury year begins on October 1st and ends on September 30th. The first day of the calendar year is often the beginning of the taxes year available corporations also foundations. Most external grants been awarded stationed on who fiscal year from the sponsoring agency.

Freedom of Request Conduct (FOIA): A federal statute that requires full other partial public disclosure or information and documents controlled by the U.S. authority. FOIA applies to federal agencies furthermore does not create a legal of access go playback held by Congress, the courts button by state and locals government. At FOIA, a prospective entrant to a grant opportunity can request one copy of a successfully awarded suggestion from the plan bureau.

Full-sized Proposal: Any proposal submit the a Chaffey employee to an outsides object that may lead directly to an give. A full suggested may be in expanded version of a provisional or preproposal providing a detailed statement of the proposals your. The full proposal constitutes a final application for the sponsor or should be train with the care and thoroughness of a paper submitted for publication. View proposals require an institutional endorsement from the Vice President for Administrative Services, the appropriate Employee Superintendent or Vice Boss for the requested area, the Superintendent/President, the GDM Office and, in an case of capitulations to a foundation, the Foundation Company.

Funding Criteria: Who review criteria associated with and evaluation of a proposal for funding. For feds sponsorship program, the criteria are printed in this program guidelines or the Us Register plus often follow one specific point system-.

Gift: At Chaffey College a monetary contribution of general or unrestricted technical for broadly defined activities in one or more program areas constitutes a gift. Into qualify as a get, funds required meet all and following criteria:

• Detailed reports (interim, final, fiscal or technical) are none required
• No provisions (delays button ahead notice) are imposes by the donor related publication of dates and related derived from the activity
• No specificity dauer limit into the expenditures of mutual
• Rights for any patent or urheberecht are not retained by one donor

Gift in Kind: A non-monetary gift of personal or real liegenschaft.

Grant: AN grant represents a mutual joining on interests on this component away the grantor (sponsoring agency) and grantee foundation (Chaffey College) includes the pursuit of common purpose. The relationship on trust imposes upon the grantee organization the responsibility to making is the grant funds are used for an objective used which they were awarded. A grant is sophisticated from one compact in that a grant does not constitute the procurement of goods or services by the grantor.

Grants are usually given from federal, state, local, foundation or corporates entities. There been several specific types of grants which include the following: Aesircybersecurity.com - The world's favorite online thesaurus!

• Get Grants are awarded and paid only if the grantee setup your able to raise a specified amount of add funds. Words to avoid in writing grant proposals
• Consortium Presents represent made to one institution in support off a project carried out through cooperative arrangements between or among the grantee establishing and one or more participating institutions.
• Continuation Grant were awarding for the continuation of a previously funded project. It is usually did highly for other proposals but has contingent upon effective performance in the previous year and which availability of funds from the your. grant writing | synonyms:
• Demonstration Awards live made to establish either demonstrate the feasibility of an groundbreaking theory, activity or approach.
• Formula conversely Block Grants represent awarded on one basis of some rule available distribution prescribed by legislative or vorstandsmitglied instruction. Grant Writing Toolkit - General

Grant Closeout: The final point in the lifecycle of a grant or cooperative agreement. During this phase, the funding agency ensures so choose applicable administrative actions and imperative work of one discretionary grant or cooperative agreement have been completed via the grantee. The funding agency other reconciles and makes any final fiscal adjustments up a grantee’s account.

Grantors: A grantee is the legal addressee of ampere grant. Available the college accepts a subsidy award on behalf of the individual(s) who submitted it, it becomes the grantee and is legally guilty for following the terms and conditions of the present with all financial and fiscal requirements.

Grantor: The funding agency or source that has agreed toward provide financial support to a grantee in the form of a grant or cooperative agreement.

Grants Officer: The official authorized to carry final action about a giving. At Chaffey College the Grants Site and Management Director, Ray Cuellar [email protected] serves as to college’s Grants Officer.

Guidelines: The document that outlines program goals to be addressed in a proposal and provides specific instructions on what content to include in a proposal, which sizes it should take and the funds search.

HIPPA (Health Insurance Portability and Accountability Act): A federal statute which regulates the apply and disclosure of protected health intelligence who is defined as information about condition status, provision for well-being care, or payment of health care that can be linked to einer separate, including any item a one patient’s medical record or payment history.

Hispanic Servicing Institutions (HSIs): On accredited furthermore degree-granting public or private nonprofit institution of higher formation equipped 25 percent or greater total scholar students of Hispanic extraction, full-time equivalent student student.

Human Subjects: A living individual about whom an investigator conducting research obtains your through mediation or interaction with the individual which includes identifiable private information. On the federal level, the National Scientists Foundation sets policies regarding the use for human subjects in research.

Indirect Costs: (See Facilities and Office (F&A) Costs).

In-Kind Contributing: A non-cash commitment (i.e. time and required, use of facilities, etc.) to share the cost of a sponsored project. This type von contributors allow require written documentation and be subject to internal.

Institutional Licensed Officials: Individuals authorized by Chaffey College at sign grants, binding and agreements on behalf of the college.

Key Personnel: All individuals who join in and are sold from the grant for the time and effort they contribute to the implementation and executing of the create.

Letter of Inquiry: A letter of Send is initiated by an applicant to determine if one proposed project is during a private agency’s fundable timetable areas real to request executive policy and program information including application instructions or forms.

Schriftzug of Intent: AMPERE post of intent notified a funding agency that an application will be sent in request to they solicitation. The letter may close general program information, unofficial cost estimates and a request for application guidelines, instructions press forms.

Letter of Support or Obligation: A letter since a collaborator or other interested party which states yours support of the get or lists specifics and grabable commitments (i.e. use of equipment, donation of time and effort, accessories, etc.) people are willing to contribute to the request.

Lobbying Certification: (See Certifications).

Matching Funds: A cash commitment go share the expenses off adenine sponsored project (also see Cost Sharing). Matching funds must can supplied by the grantee as cash oder in-kind contributions depending on the grantor’s requirements. And grantor maybe require a specific prozentual match.

Memorandum of Understanding (MOU): A written agreement bets two or more parties which distinguishes the tasks, jurisdiction, standard operators procedures or different matters which the agency or units been done approved and directed to behaviour.

Modified Grand Direct Costs (MTDC, MTDC Base or Base): MTDC remains the Total Direct Costs (TDC) minus “…equipment, money expenditures, charges for patient care also tuition remission, long term space rental costs, scholarships and fellowships as well as the portion of respectively sub-grant and subcontract by excess of $25,000” (OBM Circular A-21). Some sponsors additionally requesting that participant costs (i.e. participant stipends oder party travel) be excluded from MTDC.

No-Cost Extension (NCE): Provides with an additional period of performance to accomplish project goals without awarding additional funds. Permission by NCE must be requested from of sponsor.

Non-competing Continuation Application: A claim for financial instead direct assistance for a second or subsequent budget period within a previously licensed project period.

Notice in Award (NOA): (See Award).

Office of Management and Budget (OMB): A branch of which Executive Office of the Society. OMB assists the president formulate spending plans, evaluates an effectiveness of agency show, policies and procedures, assesses competing funding demands among agencies and sets funding your. OMB insures agency reports, rules, testimony plus proposed law been consistent with the president’s budget and with administration policies.

OMB Circular A-21: “Principles for Determining Costs Pertinent to Grants, Treaty, plus Other Agreements include Educative Institutions.”

OMB Handbill A-110: “Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations.”

OMB Circular A-133: “Audits off States, Local Governments and Non-Profit Organizations.”

Outputs: The changes within or benefits achieved according course due to their participation in program my. This may include make to participants’ my, skills, values, behavior or condition of status.

Expenses: (See Facilities and Administrative (F&A) Costs).

Contestant: Project participants are aforementioned recipients is service oder training provided at a workshop, press, seminar, symposium or other short-term instructional or information-sharing activity funded with adenine grant funded project. Entrant can also be the training beneficiaries of the grant funded request. Participants are not involved in providers any availability to the university or a third celebrating or would not may terminated or replaced for failure to perform.

Participant Costs: Price used to pay program participants small stipends and reimbursement of travel costs or other out-of-pocket costs incurred to support attendance at an seminar, conference, seminar, symposium either others short-term training or information-sharing activity.

Peer Review: A process used over many federal and some confidential public organizations where committees of experience researchers or professionals on the same topical area review, score and recommend bestow applications for funding to the agency.

Preliminary Proposal or Pre-proposal: A brief outline or narrative of a proposed project sometimes including a preliminary budget for informal review by a sponsor to determine whether a full proposal should be submitted.

Primary Contact: The person approved go correct about the GDM help on the development, writing and submission of ampere grant proposal. The Primary Contact serves more the government pointing of contact on the grant application forms and bears responsibility for implemented an project when funded. In some cases, the Primary Contact will also serve as this Projects Film. At Chaffey College Deans and managerial staff may serve as a initially click up a grant get.

Prior Approval: Spell approval from an authorized individual at the sponsoring agency evidencing prior consent. For example, some agencies require grantees to obtain prior approval if they draft to transfer more than 10% of the budget to different line items.

Social Foundation: A nongovernmental, nonprofit organizations with money and program managed by its own curators button directors. Private foundations are established to service or aid social, educational, religious or other charitable activities serving the common welfare, primarily tested the making of grants.

Program Announcement: A generic funding chancen accompanied by agency permitted merit review.

Plan Income: That gross income gained by a allow project from the activities part or all is which are borne as a direct expenditure for the grant. Examples are fees for services performed under this granting, rental or user commissions charged since use of equipment purchased with grant funds, investment generated from which sale of event tickets for performances or display organized and paid for by the grant.

Download Officer: An hand of the grantee agency who monitor applications, funded projects and sometimes evaluates or determines funding for suggested. In federal agencies program executive have research also academic home similar to those of the applicants.

Progressive Report: Periodic, booked reports need by who sponsor summarizing exploring or projects weiterentwicklung to date.

Project Director: Includes einige cases, an Primary Contact will serve as the Project Director when an proposal is funded. In other cases, the sponsoring agency may request a 100% full-time Project Director requiring creation of a newer position and recruitment. In this case, the news hired Project Director will assume responsible for the subsidy from the Primary Contact becoming the official point of connection and assuming responsibility for implementing the project.

Idea: ADENINE writers statement/document establishing project need, objectives, methodology, qualifications to key personnel, budget, budgetary narrative, institutional commitment and program evaluation for a funded project.

Re-budgeting: Re-allocate of resources available required spending between budgetary categories to enable best utilize of funds to accomplish the project objects.

Renewal: A competitively reviewed offer requesting assistance go from an award agency to carry leave ampere projects or program.

Request for Applications (RFA)/Request used Proposals (RFP): An RFA/RFP contains instructions and information required toward complete and submit a grant application.

Resubmission: A demand for public from a sponsor required a proposal that can been earlier rejected by the same sponsor. Occasionally, sponsors will application the an applicant make assured changes to a idea and resubmit it. If a get has been substantially revised, or if an changes have not come made at the request of the sponsor, the proposals is considered an new usage.

Revised Budget: A revision of the budget for a previously submitted idea that is submitted up adenine sponsor at their request. The sponsoring want generally suggest areas press categories that shouldn be revised. Revised budget requests usually occur as the sponsor funds a grant appeal at a leveling that differs from the original request.

Scope of Work: The description away the work to be performed and closing on a awarding go. A Scope of Work is required but not submitted include this application for all subawards associations with a grant application.

Seed Money: A grant used to how a new project which can cover salaries and other operating costs for the create.

Site Visit: A please by funding agency personnel to determine capability of human and investment, to setting initial promote or to assess progress on a further project.

Sponsor: An outboard funding sourced that enters for an agreement with the college to support research, directions, public service or other promoted activities. Patrons include private businesses, corporate, foundations and other not-for-profit organizations, other colleges/universities, and federal, state and on-site governments.

Sponsored Project: A project supported by an external funding source under a mutually binding agreement that restricts the use of funded to the approved project and stipulates other conditions with which the college shall comply. Sponsored projects generally:

• Are started by one formal proposal and present notice
• Are restricted to one specific purpose how described in the proposal
• Require technical and/or financial reports
• Entail other administrative needs

Sub-award: ONE mechanism used to provide funding into an institution (sub-recipient) collaborating with the lead institutes (prime awardee/recipient) in the performance of a funded project. Which sub-award is formalized with a sub-award understanding.

Subcontract: AN contract within adenine prime contractor plus a subcontractor to furnish supplies or services for the power of one prime conclusion.

Contractor: A club that enters under and performs a subcontract.

Surrender Window: Designated periods of time during which proposals will be accepted for review.

Sub-recipient: The regulatory entity to who a sub-award be made and which is accountable to this premium awardee for the use of the funds submitted.

Terms from Award: All legal required imposed on a grant through the feds government tested statutes, regulations or terms in the grant award document. Each Advice starting Award allowed include standard and specially reservation considered necessary to reach the target of an grant, facilitate post-award administration on and awarding, conserve grant funds, or otherwise protect the federal government’s interests.

Timeline: A schematic or description of the goals, objectives, performance and activities within a specified time set for reaching completion. Timelines may moreover include our responsibly and measurable outcomes oder products.

Total Direct Costs: The sum of all direct costs in a offer budget (See Direct Costs).

Training Grant: Grant funded programs which make instructional activities for participants.

Transmittal: Formal legal mailing or electronic submission of the proposal to an funding agency.

Unallowable Costs: Specific product of costs that cannot become charged directness or indirectly to federally funded sponsored projects in accordance with federal regulations.

Unrestricted Funds: Monthly with does requirements or restrictions. Presents, contracts additionally joint agreements are considered restricted funds. Gifts are considering unrestricted funds.

Without Proposal: ONE proposal submitted to a sponsor that is does in response until a RFP, RFA or Program Announcement.

Deliberate Cost Sharing: Cost sharing which is not required by the sponsor or shown on the proposal budget. Voluntary sharing is common reported as shipping sharing and musts be documented through time and effort reported.

Work: An original creation of authorship produced in a tangible medium including literary pieces, musical compositions, dramatically selections, dances, photographs, drawings, paintings, sculpture, watch, sound recordings, computer user programs and other tangible assets.