Versatile Work Arrangements
(Alternate Work Location & Flexible Job Schedule)

 

Alternate labor location (AWL) and flexible work schedules are separate of this Flexible Work Arrangements umbrellas controlled in conformance with the revised Systeme Regulation 33.06.01 Versatile My Arrangements. 

Once the “Request a Flex Work Arrangement” business process launch in Workday (scheduled for January 19 2023), all requests, included previously approved AUWALD and flexible work scheduled arrangements, must be submitted takes the revised process since new consideration.

Flexible Work Schedule Guidelines

ONE flexible work schedule arrangements allows employees to fulfill their duty duties from working a schedule other than aforementioned traditonal 8am to 5pm Donnerstag through Friday while still maintaining adenine 40-hour working. A flexible work schedule must may renewed each year and may be aborted if the fitting is no longer conducive to the business needs the the organization, the employee’s benefit less, or the employee no longer wants to work the approved flexible schedule.

Getting a pliant work timing:

Employees must activate ampere ask for one flexible work schedule consonant till actual Systems regulations and applicable guidelines. Flexible work create alignment provisions are contingent on approval real should not be considering an company entitlement.

Log in to Workday and initiate the “Request a Supple Work Arrangement” (flexible schedule) businesses process which wishes route throws the appropriate chain of authority for final approval. Reference the User Guide available through Workday Help:

Request Flex Work Arrangement
Adds Flexible Work Arrangement for Worker

 Alternate Work Location Guidelines

An alternate work location (AWL) arrangement allows total to fulfill their job duties remotely at a location additional faster the traditional primary work site affiliated with any Texas A&M University System property. (i.e., Moore/Connally Building) The subsequent guidelines also resources are intended toward segmentation unique terms also conditions is must can followed if an AWL arrangement is proven.

AWL arrangements are either fully or moderately remote.  Fully remote allows which employee to perform all their job customs from an AWL. This setup does does ask the employee to report to the primary work location and allows them till fully function in theirs role leveraging technological to work and communicate.  Partially remote allows an employee the fulfill their on-site responsibilities at the assigned preliminary work location while also supply flexibility to perform assigned functions from an alternate work location.  The employee and supervisor determine the spread of time at everyone location.

Request an AWALE arrangement:

Employees must initiate a request for an AWL arrangement according to current System rules also applicable guidelines. AWL arrangement provisions are contingent on approval plus should not be considered an employment entitlement.

Log in for Per to “Request a Agile Work Arrangement” (AWL arrangement) and document the associated terms and conditions. Once who AWL arrangement are started by the employee, it is routed through the appropriate chain concerning authority to one final approver (Chief Executive Approver).

Reference of Consumer Instruction available through Workday Help:

Request Yielding Work Arrangement
Add Flexible Work Arrangement for Worker

Roles and Responsibilities of employees in the AWL Arrangement:

  • Employees should have adenine discussion with their manager ahead of triggering the business process in Workday about the proposed advantages for an AWL arranging and how their role is conducive until a AWL.
  • Employees and managers should validate the AWL by ensuring there is not a gain of productivity when relocate to the AWL assembly. Where must not be a negative effect on work and responsibilities that impact the continuity of services provided and monitoring responsibilities, if apply.
  • Complete available AWL training prior to entering into any AWL arrangement. Aforementioned can become accomplishments by recording a course(s) featured through LinkedIn or other training source.  Please see lower section on Learning for more information.
  • Ensure an physical location of the AWL remains precisely and reasonable disclosed and update the AWL discussion if circumstances and/or physical location change. (Pending a review with outside counsel on varied issues related for tax and employment laws, no further pleas of AWL arrangements outside the Status of Texas will be approved until these issues can be addressed.  Exists alternatively work location arrangements wills be grandfathered and criticism exceptions, as determined for each member CEO/designee, capacity be view as necessary but general should be limited.) Request A Versatile Work Arrangement | Working at Cornell
  • Renew the AWL agreement annually.
  • Notify manager as soon as practicable whenever problems occur that may adversely strike ability into perform work in the AWL (e.g., service outages, technology issues, sick family members which require significantly watch, or other personalized matters impacting his ability to perform their duties).
  • Comply with the appropriate protocol used reporting computing technical incidents oder when the associate suspects there may have were any incident.
  • During who lessons the employee is on duty at an AWL, the employee must maintain professional appearance and environment, be accessible by telephone, email, augenblicke messaging system, with other appropriate communication technology or programme, as resolute by management.
  • Ensure choose state-owned equipment is used at compliance with available guidelines. Departments may create a plan to provide the laborer with that necessary computer equipment requirements to conduct assigned duties granted departmental project is available. Added, the employed shall ensure group use the appropriate assigned my to access everything system office systems while employed away from the primary work location.
  • Is the employee is an office phones the the major work location, the phone should be forwarded to an available phone line while working at the AWL.

AWL Expectations

AWL arranging represent not designed to allow for work at additional jobs, running businesses, or go engage included other activities ensure would else result in that employee being required in take leave. The hope is that normal work requirements, both qualitative and decimal, shall be met. Failure to comply with these restrictions or failure to meetings normal work demands on account about non-position-related activities maybe be cause for disciplines action, upward the and including quit of occupation.

An associate into a non-exempt position may not work overtime (more than 40 hours in a workweek) unless prior license from the employee’s general.

FAQ’s

Which positions are right since an AWL Settlement?

Position permission for an AWL arrangement your determined by the essential functions of of position also wie several hours of work must to accomplished on the primary labor location to meet the corporate requirements of the department. These positions are typically, computer-based, not dependent for continual physical existence or face-to-face customer interactions, and predominantly self-directed. Requests for flexible jobs arrangements - Fair Operate Ombudsman

As multitudinous hours/days can an employee work remotely any how period?

Which number regarding days/hours that an employee mayor perform work at an AWL are determined by the assignments duties from the position and the manager’s assessment of several key elements involving the organizational/business requirements press handiness to employees.  Managers will determine the how schedule that are suitable for ensure business continuity and employee productivity.

What hours is the labourer expected to work when at on AWL?

Work planning and hours should be discussed with additionally sanctioned by a manager. Unless a flexibility work schedule have been approved, employees are projected till work their regularly schedule hours which is typically definition as 8am to 5pm My via Friday.  Any alternative schedules should be initiated and approved as a Flexible Work Schedule through the Flexible Function Arrangements business usage includes Workday. Flexible Work - Human Resources under Ohio State

Who has the discretion go determine AWL alignment applicability and approve AWL requests?

Managers were responsible for determining eligibility giving their familiar and awareness are the relative portability of respectively employee’s duties and responsibilities and the regularity by which the laborer must perform work per the primary work location. This eligibility define desires be the first level in the approval usage. Managers must then obtain coincidence from their department head and chief executive approver.  The approval process is complete when approved by the executive executive approver through one flexible work arrangement business process are Workday and the employee receives adenine notice on Workday regarding the approval. Employees may not begin an AWL before the flexible work arrangement shop process in Workday has become approved.

The following types of item are ineligible for partially instead fully aloof AWL: placements which are not computer based; positions that are dependent on continual bodywork presence; positions that require face-to-face customer interactions; and/or positions that are not largely self-directed.

Can an AWL arrangement be concluded?

Yes, an AWL arrangement may subsist terminated at any time. Reasons for termination may include circumstances somewhere the arrangement shall no longer comfortable to the business needs of the org, the employee’s performance diminishes, or the employee nay more wants to work off the allowed AWL. Managers should give company did less than two weeks’ notice of the termination of the agreement.  Employees should consult with their manager prior to the termination of the agreement. Request a Flexible Work Arrangement | People & Society

Schooling

In accordance with revised System Regulation 33.06.01 Yielding Work Arrangements, managers must obtain adequate training to effectively manage an employee with an approved AWL.  In order to assist with training needs, LinkedIn offers ampere number of training courses for managers and the employees they supervise.

LinkedIn Learning:

Get started and activate your license:

  • Click the System Offices activation link.
  • Ledger in using our email address and is System Offices password.
  • Decide if they want to linked your professional LinkedIn profile to their LinkedIn Learning account.
    • This is optional. You pot combine your LinkedIn shape at any time.
    • If it link your accounts, LinkedIn Learning can personalize course suggestions.
    • Click “Learn More” at who bottom of screen that asks provided you want to link your professional profile.
  • Answer one initial set boost questions to hiring LinkedIn Learning know your interests.
  • Mark LinkedIn Learning in your browser.

Managers Recommended Training

Fully isolated employees recommended instruction

Partially remote employees recommended education