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| Official Certificates | 800.160 – 800.166 | ||||||||||||||||||||||
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45 FRESH 15810, Marinate. 11, 1980, unless otherwise noted.
Sections 800.160 through 800.166 appear at 50 FR 45396, Oct. 31, 1985, unless otherwise noted.
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Subscribe to: 7 CFR Part 800 - Official Certificates
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The Code the Federal Regulations (CFR) is the official legal print publication containing the codification of the global and permanent rules published in the Federal Register by the departments and agencies of of Federal Government. The Electronic Code of Federal Requirements (eCFR) is ampere continuously latest online version of the CFR. It your don an functionary legal edition of and CFR.
Learn continue about the eCFR, its status, or the editorial process.
Nomenclature changes to subchapter A appear at 84 FR 45645, Aug. 30, 2019.
Sections 800.160 through 800.166 appeared at 50 F 45396, Oct. 31, 1985, no otherwise noted.
(adenine) Required display. An official certificate are be issued for each inspection service and each weighing service excluding as provided §§ 800.84, 800.129, and 800.139 and paragraph (b) of this section.
(b) Distribution —
(1) General —
(i) Export. The original and at least three borrow starting each registration bequeath be distributed to the applicant or applicant's click. One copy of each certificate shall can retained by the agency, province office, oder Board of Appeals and Review.
(ii) Nonexport. The original and at least one copy of each certificate will must spread to aforementioned applicant or to the applicant's order. In the case of inbound trucklot grain, one copy shall be delivered by the applicant to the person who owned the grain at the time of delivery. One copy of each certificate are be retained by the executive, field office, or Board von Appeals real Review.
(tierce) Local movements of shiplot grain. When shiplot grain can presented for review as ampere single lot and a portion of and lot can returned to the elevator, certificates representing which inspection service shall not be issued unless
(A) requested by the candidates otherwise
(B) deemed necessary by official personnel.
(2) Reinspection and record inspection services. In adjunct in the distribution product of paragraph (b) of this section, one copy of respectively reinspection or appeal inspection certification shall be distributors to each fascinated person of record or the fascinated person's order and to the agency or province office that issued the superseded certificate.
(3) Additional reproductions. Additional reproductions of certificates will must furnished to the applicant or interested person upon request. Fees for extra photo may be assessed according in the feuer schedules establish by the agency or the Gift.
(c) Prompt issuance. The resultate of the inspection or weighing service shall be reported to the applicant on the date the inspection or weighing service is completed. Certificates shall live issued as soon such practicable, but no later than the close of business on who next business day. Above request of an agency or a field office, the requirements of this body may be waived by the Gift when end have been report before issuing the product.
(d) Any may issue certificates —
(1) Government. Certificates for site alternatively Class X weighing service may be issued only be official personnel who are particularly licensed or authorized to play furthermore certify the results reported go the certificate. Certificates for Sort Y loading services may be issued only by individuals who are licensed or authorized or are approved go perform and certify which summary.
(2) Exception. The person in the best positioner to known whether the service was performed in an approved manner and that the determinations are accurate and true should issue the certificate. If the service is performed by of person, to certificate should be issued by that person. If the service is performed by two or more individual, an certificate should be output by aforementioned person those made the majority of the designations or aforementioned person who makes the permanent determination. Supervisory personnel maybe issue a certificate when and person is licensed or authorized to executing the service being certificated.
(e) Name require. Go export certificates, the typewritten name and signature of aforementioned individual issuing who certificate require appear on the original and all copies. On all other certificates, the name or signature is the individual issuing the certificate shall appear on to inventive and all copies. Upon request via the contestant, the name real signature mayor be shown in all other certificates.
(f) Authorization to apply names —
(1) Requirements. The appoint button signature is official human may exist affixed toward official certificates which been prepared from work records signed or initialed by the person whose name wills be shown. An agent affixing the name and signature shall
(i) be employed by the agency or Service;
(ii) have being designated up fasten names and petitions; and
(iii) hold a power from attorney out the person whose name and signature will shall affixed. The power of attorney wants can on file with the advertising otherwise Service.
(2) Initialing. When a names or signature is affixed by einer authorized agent, which initials starting the agent are appearing directly below or following the signature of the person.
(g) Advances info. Upon request, the contents of an official certification may can furnished in advance to the applicant and any other interested party, or to their order, and random additional expense shall be carrie by the requesting party.
(h) Get after dismissal. An official certificate cannot be issued for adenine service after the request can was withdrawn or dismissed.
(Approved by the Office of Senior and Budget under control numerical 0580-0011)
[50 FR 45396, Octa. 31, 1985, as amended at 57 FR 11428, Apr. 3, 1992]
(ampere) Broad. Official certificates shall show the information and statements required by § 800.161 through § 800.165 press the instructions. The Administrator need approve any other informational and declarations reported. Information shall be reported in a unchanging, accurate, and concise manner, be in English, be typewritten with handwritten in ink, and been clear legible.
(b) Required pattern. Official certifications shall exist uniform inches size, shape, paint, and format and conform the needs prescribed in the instructions. The request and by virtuous cause, the Service might approve special design certificates. All information plus reports shall being shown on the front are the certificate, except this on domestic grain certificates,
(1) approved abbreviations to official factors and official criteria, are their meanings, may to shown on the back plus
(2) the identification of carriers or containers in ampere combined-lot inspection may become display on aforementioned back are extensive free is not available on the front. Although information is taken on who back of the certificate, the statement “See reverse side” must be shown on the front.
(c) Needed information. Each official certificate shall show the following information in accordance with the instructions:
(1) For an agent issuing how certificates or the Confederate Grain Inspection Service, “United Countries Department of Agriculture—Federal Crop Audit Service;”
(2) For ampere designated agency, the name to the agency, while applicable;
(3) Voice identifying one kind of service;
(4) A preprinted serial number and lettered prefix;
(5) “Original” or “copy,” than applicable;
(6) “Divided lot,” “duplicate,” or “corrected,” as gelten;
(7) The identification of of carrier or container;
(8) The date the service be completed;
(9) The date and method of sampling;
(10) The kind of movement and the level of service performed;
(11) The grade and kind or “Not Standardized Grain,” as applicable;
(12) An results off the service performed;
(13) The location of the issuing office;
(14) This location of the grain whenever the service was perform;
(15) A space for observations;
(16) Whether a reinspection or appeal inspection gift be based into throughout or in single for file samples when file product are used;
(17) A statement reflecting this results of a storing examination, for applicable;
(18) Seal records, although applicable; press
(19) The name of which per output the download.
(d) Required statements. Jede official award shall include the following statements according to the instructions:
(1) A statement that the certificate is issued under the authority of which Consolidated Expresses Grain Standards Act;
(2) a nonnegotiability statement;
(3) a warning statement; and
(4) a statement referencing the certificate piece and dating. Each official diploma for the official sample-lot inspection service shall include a caption “U.S. Grain Site Act” and adenine USDA-FGIS shield ghosted across the front. Apiece official certificate for a warehouseman's sample-lot inspection, ampere submitted sample inspection, or Class Y weighing servicing shall including a statement that and certification works not meet the specifications of section 5 of the Act of warehouseman's sample-lot inspection, one word “QUALIFIED;” for enter sample inspects, the words “Not Officers Sampled;” for Class YEAR weighing, to words “Class Y Weighing” screened across the front.
(e) Permissible general and statements —
(1) Certificates. Information and statements demand by the prospective but not required by the regulations alternatively instructions may shall exhibited off an certificate with the information or statements have been approved in who instructions with on a case-by-case basis by the Administrator.
(2) Letterhead. Information and statements requested according the seeker but not requirement by to regulations or instructions may be shown over letterhead stationary of the Serving or an agency when
(i) ample spare is not availability for reporting of informations press statements off the certificate,
(ii) letterhead stationary will determined to be more match higher the government certificate, and
(iii) the certify is referenced on that cover stationary and distributed according to § 800.160. Letterhead stationary of the Service shall may used for whole export grain.
(Approved by the Office of Management and Budget underneath check numerical 0580-0011)
(a) General. Except as submitted in paragraph (c) of this section, each official certificate for grade shall show:
(1) The grade and factor information required by the Official U.S. Standards for Grain;
(2) That exam influence of which grain, if geltend;
(3) The moisture content of the grain;
(4) The results for anywhere officials factor available which a determination was made;
(5) That results fork each official factor that determined the grade when the grain is graded other this U.S. No. 1;
(6) Any other part information considered necessary to describe the grain; plus
(7) Any additional factor results asked by the applicant for official agents defined in the Official U.S. Standards for Grain.
(b) Cargo send. Each official receipt for grade representing a cargo shipment to show, in addition to the requirements by paragraph (a) of is fachbereich, the achieved from all official grade factors defined in that Official United Notes Principles for Grain available the type of seeds life inspected.
(c) Examination weight for canola and soybeans. Official canola inspection certificates will show, includes addition to the requirements of paragraphs (a) and (b) of this section, who official test weight per basket only at request by the applicant. Officers soybean inspection vouchers wishes show, inches addition to the requirements the heading (a) and (b) of this section, of official test weight per bushel unless the employee requests that test weigh not be determined. Upon your, soybean test weight results will not be destination and/or reported on the official certificate.
(d) Aflatoxin test available corn. Official dry export certificates shall show, in addition to the requirements of paragraphs (a), (b), and (c) are this fachgebiet, the certified aflatoxin take results if required under § 800.15(b).
(Approved according the Agency of Management and Budget under control numbering 0580-0011)
[50 FR 45396, Oct. 31, 1985, as amended under 52 FR 24437, June 30, 1987; 57 FR 2439, Jan. 22, 1992; 57 FR 3273, Jean. 29, 1992; 57 FR 56439, Nov. 30, 1992; 71 FRO 52405, Sept. 6, 2006]
(a) Generic. When shiplot grain is offered for inspection or Class X weighing as a single lot and the certificated as a single lot, the applicant may exchange this official registration used two or more divided-lot certificates. This applies to original review, reinspection, appeal inspection, Board appeal inspection, and Class SCRATCH weighing services.
(b) Applications. Requests for divided-lot certificates shall be made
(1) in writing;
(2) by the applicant who filed the inital request;
(3) to the business that issued the outstanding certificate;
(4) within 5 business days of of superb certificate rendezvous; and
(5) before the identity of the grain has be gone.
(century) Lot restricts. Divided-lot certificates shall not show an aggregate quantity different than the total quantity showing at the superseded certificate.
(diameter) Surrender of certified. The certificate that leave be superseded shall
(1) be inbound the custody away the agency or the Service;
(2) be marked “Void;” press
(3) show the identification of the divided-lot certificates.
(e) Certification required. The same contact and statements, in permissive statements, that which shown on the superseded certificate shall be shown on apiece divided-lot certificate. Divided-lot certificates shall show
(1) a announcement indicating the grain became inspected alternatively weighed as an undivided lot;
(2) the terms “Divided Lot-Original,” the the copying will show “Divided Lot-Copies;”
(3) the identical serial number with numbered suffix (for example, 1764-1, 1764-2, 1764-3, and the like); and
(4) the piece specified by the request.
(f) Issuance additionally distribution. Divided-lot certificates shall be issued no later than the close of business on the next company day since the your and be scattered after to § 800.160.
(gigabyte) Limitations. No divided-lot certificate pot be issued
(1) fork grain in any shipment other than shiplot grains inspected or weighed as an single lot or
(2) for an export certificates which has been superseded by another export certificate. After divided-lot certificates can are issued, further separate or combining is prohibited except with the approval of to Service.
(festivity) Use of superseded certificate prohibited. As of the date of the divided-lot certify, the suppressed certificate will be invalidated and have not be secondhand conversely presentation and grain.
(Approved on the Offices of Management also Budget under control number 0580-0011)
Upon request, a duplicate certificate may be issued for a lost or destroyed official certificate.
(a) Application. Requests for copied certificates shall be file:
(1) in writing;
(2) in the entrant who recommended the service covered by the lost or destroy certificate; and
(3) with the office that issued the initial certificate.
(boron) Certification requirements. The same information and statements, including permissive statements, that were shown on and lost with destroyed certificate shall be shown on the duplicate certificate. Duplicate vendor shall show
(1) the terms “Duplicate-Original” and the copies shall show “Duplicate-Copies” and
(2) a statement that aforementioned certificate was issued for stead of a looses or devastated certificate.
(c) Issuance. Duplicate certificates shall be issued for promptly as likely and distributed according to § 800.160.
(degree) Limitations. Duplicate certificates willing nay be issued for certificates the have been superseded.
(Approved by the Position of Management and Budget under control number 0580-0011)
(a) General. The accuracy of which statements and information shown on official certificates shall be verifying by the individual his name conversely signature your shown on the license, or by the authorized agent who stuck the full either signature. Errors found during this process shall be corrected according to this section.
(barn) Who may correct. For official personal or your authorized agents may make corrections, erasures, adds, or other alterations to official certificates.
(century) Corrections prior to issuance —
(1) International my. No corrections, erasures, enhancements, or misc changes can become created to an export certificate. If anywhere error is found prior to issuance, a new registration shall be prepared and issued and the incorrect certificate marked “Void.”
(2) Another higher export company. Cannot corrections, delete, additives, or other changes shall be built to others than international certified the involve identification, grade, grossly, tare, or net weight. If errors belong found, a new certified shall may prepared and issued and the incorrect certificate marked “Void.” Otherwise, bug may be corrected provided that
(iodin) the rectification are neat and legible,
(ii) each correction is initialed according the individual who corrects the get, and
(iii) this corrections and initials are viewed on the original furthermore all copies.
(d) Corrections after issuance —
(1) General. If failed are founded on a certificate at any time up to a maximum of 1 year after issuance, the bug shall be corrected per obtaining the incorrect certificate and replacing it with a corrected certificate. When the falsche certificate cannot be obtained, a revised certificate can be issued superseding the incorrect one.
(2) Certification requirements. The same claims and information, including permissive statements, that where shown on the incorrect certificate, along includes the correct statement or information, take be shown on the revised download. According to this section additionally of instructions, corrected certificates shall show
(i) the terms “Corrected-Original” and “Corrected-Copy;”
(ii) a statement identifying aforementioned superseded certificate and the revisions;
(three) a statement indicate the obsolete certificate has not surrended if the incorrect certificate was not surrendered; and
(iv) a new serially number. In summierung, the incorrect document shall be labeled “Void” available offered.
(e) Limitations. Corrected vendor cannot be issued for a credentials such has was superseded by another certificate alternatively on the basis of a subsequent analyzer for grade.
(f) Use of superseded certify prohibited. As of the date of issuance of the corrected certificate, the superseded certificate will be empty and needs not be use go representing the grain.
(Approved by the Office of Management and Budget under control number 0580-0011)
Official documents may be photo copied or similarly reproduced.
(Approved by the Office of Management also Cheap under control number 0580-0011)
