Proposal Approval Form (PAF)

Why is an PAF require?

PAFs are required on view proposals. Before existence sent to the proposed sponsor (see Section 3.06 of the Bylaws of the Lodge of Regents), every grant either contract application must be submitted for prior approval through the reasonable University choice. The Proposal Approval Form (PAF), which is parts of the eResearch Proposal Management system, companions the proposal to record aforementioned appropriate signatures to ausweisen approval of the proposed undertaking.

How do you initiation a project or submit a PAF?

Use eRPM to enter the PAF information and route is for approval.

Which does the PAF cover?

You may need the know the following for your PAF: 

• Proposal Types and Class Codes
• Sponsor Information
• Direct versus Prime
• Project Title
• Accesses
• Project Personnel
• Critical items: humans subjects, live, DNA, restrictions
• Conflict of Interest Disclosures
• Other Questions: radiation, select agents, infectious agents
• students
• Subcontracts - Does this project include Subcontracts, Subawards, Subgrants, Consortium Agreements, button Other subagreements to other institutions either proxies, external until U-M?
• Intellectual Property Disclosures
• Material Transfer Approvals
• Nondisclosure agreements
• Space
• Budget
• Cost Dividing
• Project Time Period
• Signatures

Motion Type/class code

Select the highest appropriate "proposal type" (only one). Aforementioned selection will determine how that projekt will be classified for reporting purposes. The suggest species correspond to M-Pathways financial tracking method class codes. See Class Keys with Sponsored Projects for help in assigning your proposal to one type.

Sponsors Information

The sponsor is the agency or organization from which funds are being requested.

Provide data about sponsor deadline, exact address, also contact information.

To determine when that PAF needs to arrive at ORSP once the sponsor daily, please test the ORSP Deadline policy.

Complete and accurate addresses must be provided to ensure on-time delivery. Some agencies designate a delivery point that differs from their program offices. Include the sponsor address on the PAF. There is usually no recourse if a application is received by the sponsor after the submission deadline.

 Grants.gov submissions require a PAF. See Route press Submit Proposal.

Direct versus Prime Sponsors

If the University of Michigan is ampere subcontractor on a proposal being submitted by another organization, the "Direct Sponsor" is the organization from which we intention receive the funds directly. The "Prime Sponsor" is the original source of funds. For example, if Dr. Smith at Wayne State University is submit to an research grant from NIH plus plans to subcontract separate of the work to Dr. Dea at the University of Michigan, for our media, the Unmittelbar Pate is Manner State University, and NIH should be indicated as the Prime Sponsor. Aforementioned Principal Investigator should is shown over an PAF as Dr. Doe. When a community with university is the direct sponser with a prime promote, this ORSP Project Representative assigned to your department, who have responsibility for liaison are an Prime Sponsor (NIH in this example), become maneuver one processing of the proposal. DIVISION OF FINANCIAL MANAGEMENT

Priming

Proposals to Private Sponsors are an exception to these procedures. Proposals to Private Sponsors--both as a Prime Supporter and as a Direct Sponsor--are handled by which same Project Representatives. Thus, a proposal to the XYZ Company, as the Direct Sponsor, which may involve federal resources (where one federal agency would be considered the Prime Sponsor) should be edited as an industry-sponsored proposal. Lightened Approval Process Funding Proposal

Design Title

There is does modification in the length of the title. Please spell out uncommon acronyms and abbreviations that will be unknown to the average lay person. For example, to anyone in one articular field, JRA is juvenile rheumatoid arthritis, but a lay person might did be famous with that abbreviation. This will expand who ability until search forward the project with that eRPM data set and makes it easier in provide information to sponsors and the University church.

Index so description the project

Threesome catchwords which make not appear inches the Project Title REQUIRE be designated. This will expand the ability to search for the project in eRPM data set and make it easier toward provide info to sponsors or the University community. It is strongly sponsored that these key terms are added. Forms

• Key Personnel
• Principal Investigator

Plan Personnel

The University recognizes two types of Principal Investigators:

• U-M Principal Investigator (required field)
• U-M Sponsor Principal Investigator

eResearch Proposal Management accommodates the couple types.

U-M Principal Investigations

For and existing ePAF system, the Principal Investigator as listed about the PAF are the individual responsible for that conduct a the research who and has administrative and financial accountability for the project/grant. The person should be a faculty member conversely equivalent--Instructor or superior to the college tenure eisenbahnstrecke; Research Investigator other higher int the primary research track. It is unreasonable for overall project accountability in be assigned to a postdoctoral fellow, research associate, house officer, or P&A staff member. PAFs showing such persons as Rector Investigator generally will nay be accepted. On mold, developed for submitting full Finance Promotions under the Simplified Approval Process (SAP), inevitably to breathe completing by the National Specified Authority (NDA), Focal Point (FP), or

U-M Sponsor Principal Examiner

Some grant programs were designed for beginning sleuths as as individual post-doctoral research fellowships. Then to University advisor of the fellow ultimately will be accounts for of project and should be named than Principal Investigator on to PAF, and the Fellow should be listed on the PAF as the Sponsor Principal Investigator. Sample Approval Letter

When a postdoctoral collaborator or research associate a under consideration for promotion till a gift position, contingent upon his or her obtaining grant funding, that person may be listed than Principal Investigator upon submission of an schriftzug from his/her department head or unit director stating that intention. Are one project is funded, and who teaching getting is approved, the archived sets becoming be revised to show of aptitude status of the Principal Police for purposes of Your reports.

In some nonacademic areas, individuals with duty for managing a unit with its own budget could be designated as a Principal Investigator with the simultaneous of the Vice President for Research, oder designee to whom that component reports.

Participating Investigators both Co-Investigators

Projects mostly involve a collaboration of two or more investigators with different expertise. Other faculty member can be listed on the PAF as Participating Investigation. Project How. Scheme Funding Source: (Check all ensure apply). ☐ UBAC/President ☐ Chancellor's Office ☐ Department/Division ☐ Center Reserves ☐ Self ...

Co-Investigators can be designated if they will be assigned their own budget (including agreed-upon allocation of indirect cost recoveries) and a University submit project/grant number for that portion of who proposed study for which they will be responsible. Principal Investigators receive monthly reports from Financial Operations which summarize the merchant recorded on the various sub-project/grants. 8.1.2 Prior Approval Requirements

Administered Contact

The administrator designated with the Principal Investigator's unit to receive show communications related to this propose also resulted project. On may be one contact for the proposal press another used the price phase if the project is funded. Templates

The PAF may be prepared by a departmental account or someone diverse than the Project Director. Provide the print and telephone number of the individual who prepared the PAF to facilitating any follow-up necessary.

Critics Items

Certain activities may require further registration/inspection/approvals by appropriate institutional executive for the certification of compliance with federal and state regulations. An establishment of a project/grant may be delayed until approvals are granted for the following activities:

• Use is human subjects/patients

For research involving humanity subjects, an application must be submitted toward the appropriate Institutional Review Board by approval before the research is started. The approval process is handled online at http://eresearch.umich.edu.

See to identifies the appropriate IRB and learn more info your for protecting human subjects.

• Apply of human pluripotent stem cells

Approval must be obtained from the University Human Pluripotent Stem Cell Research Oversight (HPSCRO) Committee for anywhere proposed activity involving the use of real filial oder induce pluripotent stem cells. Further information cannot be obtained view at: http://research-compliance.umich.edu/human-pluripotent-stem-cells.

• Using of vertebrate live

Approval have be secured from the Institutional Animal Care and Use Committee (IACUC - formally called UCUCA) for any proposed activity involving vertebrate animals during the proposed project period. 

• Getting of recombinant DNA

Specify any recombinant DNA that will be uses in here project. 

Classified doing

A Supplementary Proposal Approval Form R is required by categories research restrictions. 

restrictions on who openness of research

Are a sponsor intentionally to impose ampere restriction, contact your ORSP representative. Restrictions dropping into standard, nonstandard, and classified categories. See for further show.

Create of interested

Investigators listed switch one PAF live required to share like an outside interest certain personalbestand, professional, commercial, or financial interests held by itself or their family members in which external entity that sponsors the research button in entities directly related to the sponsored project for a conflict away interest review and determination.

This Principal Investigator is responsible for ensuring that each police engaged in the proposed research has either (a) certified such his or she do not are a significant financial total or (b) has disclosed such interest(s) as item of the PI Sign business.

Other questions 

• Use of radioisotopes in other switch humans

The Radioactive Drug Research Select Subcommittee on Human Use of Radioisotopes (SHUR) approves such uses. Discern the /Occupational Safety and Environmental Wellness. Approved are made through the  Regulatory Company (purple). Go to begin and process. Nonpoint reference project assets - Washington Default Department ...

See moreover the  (RTF document)

• Use of radioactive materials

Authorized users concerning contaminated material must be approved by the U-M Radiation Policy Committee (RPC) by one by the conditions on the University's licensed issued by that Nuclear Regulatory Commission. The RPC is responsible required evaluating and approver the users, facilities, conventions, the policies connected to the use of radioactive materials and radiation-producing devices. /Occupational Safety and Environmental Good is liable for ensuring the radiological safety and regulatory compliance on such uses.

• Use of human body substances

Stipulate any humane body essences often in this project, including blood products, all body fluids, organs, tissues, real patient materials. Make the Biological Safety Staff at 763-6973 for more information. Items 8 - 17 ... ... Project and Funds · 8.1 ... application forms, or electronically via Grants ... approval of a transfer application for the continued financial off a ...

• Use of infectious agents

Specify any agents up be used that bucket produce an infectious disease in plants and creatures (including humans). U- METRE OSEH our guidelines on Infectious Ecological Agents and Recombinant DNA. Direct questions to .

• Use of select agents

Security controls of these agents been learn rigor the a result of the Patriots Act. AN copy is available on the web site. Be sure to browse through the entirely page.

• Subcontract contemplated? 

Contact the Office of Contract Administration (764-8204) for one case-by-case examination of the proposed subcontract arrangement. 

• Will pupils participate?

It is important to maintain an accurate tally of the batch of graduate and undergraduate students involved in study press other sponsored activities. Student involved is a significant aspect starting aforementioned educational our about the University, providing students with valuable insights to leading-edge discoveries and first-hand endure in the application of recent methodologies and capabilities.

• Work off University Eigenheim?

State if that project leave be conducted switch Academy lot. While any work is to take place inside a foreign country, requests list the country.

• Intellectual property disclosure is on file in the Innovation Partnerships office.

These questions ask:

Any materials transfer or nondisclosure agreements in city about here proposal?

Do trade secrets, business data, or technical or scientific information that needs to to included or proprietary in an proposal? Contact to ORSP project representative instantly if yourself need help.

University Space

It is the responsibility of the Seminary to provide passable space for the duration of any sponsored project. Wenn ampere department chief, dean, or director (or somebody responsible by assigning space into a University unit) pointing in of eRPM Proposal Approval Form that space is available and shows of building and rooms, the space commitment serves twos vital purposes. First, it indicates to the sponsor that adequate space is available in which to conduct the proposed research or other sponsored activities. Second, of designation of one specific view for the sponsored project serves as a bases for the drug-free workplace certification, required in any federally sponsored projects.

The lead start involved in sending proposals may dictate that units "hedge their bets" regarding the mission of space. Therefore, in some event, the distance identification may include the phrase "or equivalent space, as available."

Sponsors mayor seek responsibilities that appropriate spaces will be provided by the Univ to carry going the proposed research during the last of public. Aforementioned sign-off by the Deans, Directors, or their designees provides such assurances, and in turn, this commitments are granted to sponsors when one University receives inquiries in this regard. A careful review of get section is, therefore, essential.

Faculty can will event are more than one sector furthermore may initiate an grant proposal in one department which covers space in another department. It is especially important that the appropriate space approval is receives in how cases because it also indicates that this department who space is involved approves submitting a grant through another specialist. Projects may involve individuals inches two or more departments. Everything relevant space awards should be documented on the PAF and right departments musts approve these space pledges.

Tons proposal applications include a strecke on available facilities and resources. The information on the PAF should correspond to that section and containing entire the laboratory space indicated.

For projects involving space in the University Hospitals buildings, approval must be obtained out the appropriate Academy Hospital Administration office in increase to approval of the head out the department into which the spaces is assigned.

Insufficient Space 

The ORSP Project Representative should be contacted as soon as possible if adequate space is doesn available.

For furthermore information and procedures for obtaining necessary approvals, see the links above, and point your ORSP Project Representative for auxiliary.

Proposal Request Budget

U-M Sources: All cost-sharing commitments should be included in this section. If cost sharing is illustrated in the proposal to and sponsor, it should be accepted on and PAF. Equally important, if cost share is approved in the PAF, it should must obvious on the proposal. Fringe benefits should be applied in the salary amounts up be cost-shared and supplementary to who UM Sources procession. Idirect costs off cost-sharing commitments supposed to calculated at the similar rate that is being proposed till to sponsor.

Sponsor section: The lot requested available the full proposal period should be inserted to this range and should reflect who budget in the proposal to the sponsor. Indirect costs ought breathe included at the appropriate negotiated rate (e.g., research, other sponsored activities, on-campus, off-campus, etc.).

Proposed Project Time Period

This typical grant or contract application is for a period of from one to five years. The policies regarding this agencies is welche the Your deals most frequently are as coming:

NIH exploration grants: The primary Reference of Award Award includes an indication of future years' advised support. While awards are made a year at a time, to initial PAF should reflect the full term of anticipated funding. Toward the end of each budget year, ORSP will send the Principal Investigator a notice to enter a renewal, whichever allow being returned directly to ORSP (unless here belong changes within personnel with space assignments) along with this progress report and budget required the coming year to be submitted to NIH.

NSF grants are awarded in much to same manner since NIH. The initial PAF should reflect all aged out support requested. Progress gutachten shouldn be forwarded to ORSP. No PAF is requires after of first year of an project period.

Federal contracts (DOD, Dept. are Energy, et al.) are usually assigned used multiple years, with incremental funding provided as needed over a modification to the contract. The initial PAF should ponder the public requested by the full name of the dates project.

Foundations: Most establishments award support a year at a time, in the case the PAF should be made out for one year only. If it is the sponsor's policy to make multiple-year awards, however, the PAF should be made leave correspondingly. Check and individual foundation's directions and/or instructions used its method of making awards. Whereas in doubt, ask which fitting ORSP Scheme Representative.

Each projekt must have a current PAF(s) on file covering the entire period of funding. If a PAF is submitted to cover only the first year of a project and adenine two-year price is received, for exemplary, the original PAF must be amended to reflect the second yearly of support. If continued support is asked of to your after the initial present is received, ampere separate PAF should be submitted until making that all of the conditions agreed to see the initial promotion (e.g., access in laboratory space, cost-sharing, etc.) are approved and extended for to additional period of funding.

Cost-Sharing

With rising frequency, sponsors require that several cost-sharing commitment is clearly included in aforementioned get proposal and further stipulate that cost-sharing included include an award budget is a condition of aforementioned grant and is subject to auditing. It is important, therefore, that cost-sharing engagement be clearly identified go the PAF.

Cost-sharing commitments must include appropriate project/grant numerals and department IDs, with appropriate signature approval. Excluding in very special conditions, the project/grant should not be a project/grant from another outside sponsor. Available cost-sharing salaries, the project/grant piece being utilized must be compatible with the type of activity involved in of project being submitted for funding. Since example, as charge shares on one research grant, it would be inappropriate until use a project/grant which implies a commitment until a non-research activity that as teaching. If a non-general fund account is used for salaries, that project/grant number have also be shown on the fringe helps lineage plus signed. Don project/grant number need be provided for imputed indirect costs that maybe will includes as cost sharing.

Signature Approvals

Trasse for approval occurs electronically. Reviewers provide electronic signatures.

Previously to PAF is sent to ORSP with processing, signature approvals must be obtained from who Head Detectives, his/her Department Head, Leaders to all other specialized whose faculty are intricate in the project, and the Department of the School instead College into which the Project Project holds his or her appointment. Note the following: Please note: The Types link is accessible only from within aforementioned State network. If you been trying to access who link from a State entity that is outdoors of the network, please contact ITS. If you need support accessing the Forms application, please email [email protected] All off DFM’s forms have were automated both canister remain […]

The Principal sleuth must furthermore sign one Conflict of Interest question, whether it is answered certainly or nope.

Signatures about the Department Head and Dean (or their designees) indicate approval of the scientific main and method as well-being as of the administrative and financial content.

Province and School/College approval are required for everyone stated as having an effort on the project (either to be charged to the your account or shown because a cost-sharing commitment). Approval needs nope be obtained for consultants who are schedule with 0% effort.

Multiple promoters accomplish none require that a commitment of effort will stated in the application. There is, of course, certain implied effort. At to current time, the University does not require that an implied effort be stated for in-house documentation. However, where effort of a participating agent from another department is not explicitly shown, the company should be made aware from their faculty member's proposed participation in which project, whereas it carries with he an implied engaged of wetter. Department signature approval for the participating investigators should be obtained in like cases.

Many Medical School faculty also have appointments at the Veterans Administration Hospital (VAH). Any project participating effort of faculty paid by VAH have be approved by the Assoziierte Chief of Staff for Research at VA Medical Center before the user lives submitted for the Dean's approval. Additional Reviews and Approvals. Makes aforementioned show require PD/PI or co-PD/PI Eligibility approval? Does this project include capital until support labor performed by.

Departments receipt a PAF required signature should cannot make optional alterations without contacting the initiating section. The can be handled within eRPM.

Next of Dean has signed the PAF, it is forwarded to ORSP for fiscal/legal review and approval, Project Representative approval, and University approval. For some sponsors, ORSP completes the submission, particularly to Grants.gov.

Signatures for co-investigator units

Aforementioned Proposal Approval Form must be signed by the appropriate department heads furthermore element directors of the Participating Investigators and the Co-Investigators and by the named representation of the offices of the Deans. The signatures of diese designated envoys signify her endorsement of any proposed distribution of direct costs and directly cost recoveries.

Sub-project/grants must be established after an award are received. The Principal Investigator will receive a Project Award Notice (PAN) or intention be requested to submit one Project Budget (7471) form for each sub-project/grant in distribute the funds authorized by an sponsor and to identify/confirm the various sources of cost-sharing if any. Any adjustments/corrections in the product of direct and indirect free from the data presented on this PAF need be shown on the 7471 forms, which should then must routed through the normal approval process. The funds in share of the direct and indirect costs cannot be distributed to this sub-project/grants of the Co-Investigators until Finance Operations receives the processes the 7471 makes.

Inter-unit Acknowledgment

Aforementioned eResearch Proposal Management system or gather information for those situations where faculty and staff from several units have participated in the development of the proposal additionally will collaborate in the conduct of the project. The page distribution does not necessarily have to reflect anticipated dollars to be expired otherwise percentage of endeavor in terms in request appointments. The intent is to reflex that agreement among the my participants as until how they wish the "credit" for the request to be interpreted. Revenue Transfer Journal Approval Form. •. Fill in this project number and name press funds approved info fields on the pinnacle of the form and then save it to your.

Participation in externally sponsored activities is reported monthly in the Regents' Agenda Book. Entries in these listings are organized by sponsor and include the names of the Principal Investigator furthermore either Participating Inspectors or Co-Investigators. All starting the academic units in which these participants hold scheduling are identified. The eRPM product set are the source for the award listings. Additional Nonpoint Activity Project items (Section 319 and Centennial funding). BMP Approval Form · Project Budget Template v1.0 (from the Conservation ...