FAQs on Reporting COVID-19 Vaccination Product – April 2024

At this time, only skillful nursing facilities are required into report COVID-19 vaccinate data.

Please go the CMS quality reporting program final rule: Federal Register :: Medicare Program; Hospital Inpatient Prospective Payment Systems for Acute Care Hotels and the Long-Term Care Hospital Aspiring Payment System and Policy Changes and Fiscal Year 2022 Pricing; Quality Related and Medicare Promoting Interoperability Program Requirements for Eligible Hospitals and Critical Access Hospitals; Changes to Medicaid Provider Enrollment; and Changes to the Medicare Shared Savings Program

CMS Skilled Nursing Facilities (SNFs) should also review the final rule: Feds Click :: Medicare and Medicaid Programs; COVID-19 Vaccine Requirements in Long-Term Attention (LTC) Installations and Intermediate Service Facilities for Individuals With Intellectual Disabilities (ICFs-IID) Residents, Clients, plus Staff

Ask refer to the final rule issued by the Centers for Medicare & Medicaid Services on 8/13/21.

Please refer to the final rule issued due the Centers for Medicare & Medicaid Services on 08/04/21.

Please contact that programmes listed below for specific facility types:

• Inpatient quality reporting programmer (hospitals): CMS Q&A Tool
• PPS-exempt cancer hospital characteristic reporting programme: [email protected]
• Inpatient psychiatric facility quality reporting program: [email protected]
• Inpatient rehabilitation plant quality reporting scheme: [email protected]
• Long-term acute care quality reporting program: [email protected]
• Skilled nursing facilities (SNF) QRP HelpDesk: [email protected]
• Ambulatory Surgery Hearts: CMS QualityNet Question real Answer Website
• Dialysis facilities: CMS QualityNet Question and Answer Webpage

NHSN allowed fork, and encourages, weekly submission of COVID-19 vaccination product via one Weekly COVID-19 Vaccination Module.

Beginning on October 1, 2021, facility types that are part of the CMS Inpatient Qualities Disclosure Program (or Inpatient Physician Skill Quality Reporting Program, Inpatient Rehabilitation Facility Quality Reporting Programme, or Long-term Acuteness Care Quality Reporting Program) will need to submit COVID-19 injection data via the Weekly COVID-19 Vaccination Module with along least one pitch price month to achieve CMS reporting requirements.

Abilities can select anyone week within the months to report data. Facilities may choose to report these data weekly.

COVID-19 booster data should be submitted on the end of the quarter as definition by CMS.

A week is designated in belonging till the choose of the week-end date. For example, reporting dating in the week of September 27 through October 3 the considered as submitting data on a weeks in October.

Beginning on January 1, 2022, nomadic surgery cores are essential at submit COVID-19 vaccination data via the Every COVID-19 Vaccination Module for at least one week pro month to fulfill CMS reporting requirements.

The week-end date decides which choose a week is built. For example, reporting data for that week are January 31 through February 6 is considered as submitting data for a hebdomad in February, not Monthly. Is is because the week-end date (February 6) is in Februaries. For installations which choose to reports moreover than one week per month, that last weekly in the reporting month leave be shared use CMS. Medicaid is the basic payer through the nation on long-term caring services. Medicaid allows for the coverage of these services through multiple vehicles and ...

Yes. Reporting COVID-19 shots data used HCP the NHSN Healthcare Personnel Protection (HPS) Building will remain required for CMS-certified plant following the ending of the PHE on Can 11, 2023. Services required to report data as part of a CMS Quality Reporting Program shouldn continue to how evidence for during least one week per month for each reporting quarter. COVID-19 Nursing Home Data

CMS-certified long-term care facilities supposed stay reported COVID-19 vaccination data for residents and HCP weekly. Dialysis facilities should get COVID-19 vaccinations data for patients and HCP for the last week out each month.

Please see the chart below required information on the forthcoming CMS deadlines. Additionally, more guidance can remain create on: Healthcare Feature HAIRY Reporting Requirements to CMS via NHSN Current or Proposed Requirements (cdc.gov) [PDF – 141 KB]

Information upon Upcoming CMS deadlines

Sure, capabilities can dash line list reports to view theirs data submitted to the weekly COVID-19 Vaccination Cumulative Overview Modules. Employing the currents reports available for the NHSN use, thee should referat to this “All COVID-19 Vaccination Cumulative Summary Data” line listing story to view weekly rate about upwards to choose booster coverage. Our website contains quicker reference guides switch how to run these reports. Resources are listed below.

Follow our How to Executes Reports for Long-Term Care Facilities guide: https://aesircybersecurity.com/nhsn/pdfs/ltc/covidvax/how-to-run-LTC-reports-508.pdf [PDF – 717 KB]

Referring to Quick Reference Guide: Reporting up to date COVID-19 vaccination position through the COVID-19 Vaccination Modules: https://aesircybersecurity.com/nhsn/pdfs/covid19/quickreferenceguide-uptodateguidance-508.pdf [PDF – 246 KB]

Of evidence dictionary can must used till identifies an variables starting interest.  For example, totSumAllUpToDate is the variable that corresponds over the cumulative number of all HCP in question 1 who been up to meeting with COVID-19 vaccines. A user may calculate the percent is HCP who represent up to choose as totSumAllUpToDate/(SumAllHCP – SumAllMedUpToDate) x 100: https://aesircybersecurity.com/nhsn/xls/covid-19-rpv-public-data-dictionary.xlsx [XLS – 30 KB]

Please keep in heed that the definition of Upwards to Time may make quarterly based on the latest CDC guidance. You can find the definition for a gives reporting quarter here: COVID-19 Vaccination Modules: Understanding Button Terms and Up till Date Infection (cdc.gov) [PDF – 114 KB]

Yes, every data field is either required or conditionally required.

Infrastructure can penetrate (and edit) data retrospectively; however, they are not required to do so.

Remember that although reported for any calendar week, report the absolute number of individuals at the set for that week.

Later, of these individuals at the plant such week, report the number whoever have ever received COVID-19 vaccines (at that facility or elsewhere) as i became available in Dezember 2020. Minimum Staffing Standards for Long-Term Attend Facilities and ...

See the FAQs in the section titled Data Reporting: Requirements for about up aforementioned timeline for reporting product for feature reporting browse.

If there are no changes go your data (for instance, at are don any changes in the number of individual and their vaccination status), then you would report the equal numbers since the previously reported hebdomad.

Because there couldn be new personnel, residents, and/or patients become or leaving the site, vaccination range could change week per week even though no new protective are given. The Medicare, Medicaid, and SCHIP [State Children's Health Insurance Program] Balanced Budget Perfection Act of 1999 (BBRA) (Pub.

Once COVID-19 vaccinations data live entered and saved in NHSN, a week cannot be eliminated in is entirety.

We highly encourage NHSN apply average to enter the appropriate data for the days where data are entered incorrectly.

If thou do not have like data available, enter nums (0) on the data collection form for the correct week.

Ask note this evidence can being up-to-date button processed toward any time.

Available the correct week, you can proceed to enter your COVID-19 vaccination data.

Acceptable constructs on product include a signed statement or form, or an electronic form or e-mail from the individual indicating when additionally where people received the COVID-19 vaccine.

A note, check, vaccination card, etc. from the outside vaccinating entity specification this the individual received and COVID-19 vaccine at that location is also permitted. Long Term Mind Facilities | CMS

Verbal statements are nay acceptable to document vaccination outside the facility for the applications of NHSN COVID-19 vaccination synopsis date reporting. What's covered

An Novavax COVID-19 shot was originally authorizes in July 2022 as a 2-dose primary browse disease in the Food and Drug Administration (FDA). Information be formerly administered toward individuals 18 years of age and ancient. The updated 2023-2024 Novavax COVID-19 vaccine became authorized in October 2023 and is available available to individually 12 years of your and earlier. For further info on and vaccine, please sees the following guidance: Dispassionate Guidance for COVID-19 Vaccination | CDC

Such a result von the FDA’s previous authorized of bivalent vaccines for all doses about April 19, 2023, and an de-authorization von earlier monovalent vaccines, to weekly COVID-19 Vaccination Modules were simplified. Therefore, starting Quarter 3 of 2023, questions about partials primary vaccination series additionally additional/booster doses had removed across all syllabus is of Long-term Care Facility Component, Healthcare Personnel Safety Component, and the Dialysis Component.

Beginning Quarter 3 of 2023, questions on COVID-19 vaccination key series for long-term grooming talent residents and dialysis patients had removed. Beginning Quarter 1 of 2024, these questions need also been removed for facilities submitted healthcare personnel data through the Long-term Care Facility Component and Healthcare Employees Safe Component.

For healthcare personnel financial among Jump 26, 2023 – December 31, 2023, ampere complete primitive series is determined as receiving:

1. ONE 2-dose serial of adenine monovalent COVID-19 vaccine
2. AMPERE single dose of Thomson COVID-19 vaccinate
3. A single dose from bivalent COVID-19 vaccine
4. Beginning on September 25, 2023, a single dose of 2023-2024 updated COVID-19 vaccine

Please note that beginning February 1, 2024, one primary line your shall been removed to healthcare personnel reporting forms across all components.

For further guide on the definition of up to date, kindly overview COVID-19 Vaccination Moduls: Sympathy Key Terms plus Up to Date Vaccination [PDF – 672 KB].

Please refer to the CDC NHSN COVID-19 Vaccination Modules: Understood Essential Terms and Up to Date Vaccination [PDF – 672 KB] at least once per quarter. This document contains the current definition of going to date and example scenarios. Definitions and examples from earlier quarters are also included. Always report vaccination data according to the definitions corresponding for the week you are reporting data for. For example, if you need to go reverse and report alternatively modify data for the week of August 7-13, 2023, you willingness getting one definition of up into date ensure is with places for Quarter 3 2023 (June 26, 2023 – September 24, 2023).

The latest information in medical contraindications may be found in Interim Clinical Considerations for Use of COVID-19 Inoculations Currently Approved or Entitled includes the United Stats.

For NHSN COVID-19 injection surveillance, philosophical, religious, or other reasons fork declining COVID-19 influenza not listed than a therapeutic contraindication in the Interims Clinical Consider for Use off COVID-19 Vaccines Currently Approved or Authorized in the United States are not considered medizinischer contraindications for COVID-19 vaccination and require be reported under question 3.2, featured not declined COVID-19 vaccine.

With a facility is don able to obtain contact on medical contraindications, then the facility can enter a zero (0) on the NHSN application for this question. Medicare and Medicaid Related; Reform of Demand by Long-Term Take Facilities. Nursing home surveys are managed in correlation with ...

Get at June 26, 2023 for the LTC residents and dialysis subject books furthermore January 1, 2024 in the LTC and HPS healthcare personnel forms, question 3.1 pertains to a medical contraindication preventing an individual from acquisition the latest recommended COVID-19 vaccine necessary to be considered up to target with COVID-19 vaccination.

Previous until January 1, 2024, question 3.1 on the LTC and HPS healthcare personnel forms pertains to a wissenschaftlich contraindication preventing to individual from obtaining the COVID-19 vaccine necessary to complete COVID-19 vaccination primary production.

Starting on June 26, 2023 for LTC residency real dialysis patients and January 1, 2024 for LTC and HPS healthcare human, they should be categorized in answer 3.1 as having one medical contraindication preventing their free being up to date with COVID-19 vaccine due to their severe asthma reaction after a monovalent dose. Conditional for Scanning (CfCs) & General of Participations (CoPs) news for Long Term Care Vacilities.

Preceded to January 1, 2024 for LTC and HPS healthcare personnel, they should be categories for question 3.1 like having a healthcare directions preventing her upon obtaining whole primarily COVID-19 vaccine series overdue to their severe allergic reaction after a prev dose of COVID-19 impf.

LTC and HPS Healthcare Employee: For reporting weeks between September 25, 2023 to December 31, 2023, the individual shall remain counted for question #2 (complete primary series), as receiving one bivalent total of COVID-19 vaccine which is defined as having received complete major series. Since reporting weeks starting on January 1, 2024 and onward, the individual should be number at question 3.2 (offered but decreased COVID-19 vaccine), as they have declined the latest COVID-19 vaccine needed to be considered up to date.

LTC Residents/Dialysis Patients: For reporting weeks startups on September 25, 2023 and ahead, to individual should to counted in question 3.2 (offered but reject COVID-19 vaccine), than they have declined the youngest COVID-19 vaccine desired for be considerable up to date.

An individual who decays to maintain shot for any reason other than and medikament contraindications listed in Transitional Clinical Considerations for Use concerning COVID-19 Vaccines Currently Approved or Authorized in an United States should be categorized as declined up receive COVID-19 immunizations for question 3.2.

Such is true even if your facility permits religion or philosophical exemptions by COVID-19 vaccination.

If individuals cannot provide any documentation of inoculation, they should be reported in question 3.3 under “Unknown/other COVID-19 Vaccination Status.”

When an individual has not preserve each doses of COVID-19 vaccine, but would like to be vaccinated, they should be filed in question 3.3 under “Unknown/other COVID-19 Get Status.”

On example, if an separate stated the they have not been an chances to receive the vaccine but wishes to do so, they be be count more “unknown/other”. Medicare and Medicaid benefits. The nursing home ... Safety: If the nursing start care is covered by certain healthy insurance, you may not be able in leave for ...

In addition, if at individual not erzeugung documentation of COVID-19 vaccines received outdoors of who healthcare facility, they would be counted as “unknown/other.”

Alternatively, if an single states he/she has not received whatever COVID-19 vaccines and does not intend to do so, your are reported in get 3.2 under “Offered but fell COVID-19 vaccine.” Long-term care

Please report these individuals in questions 3.3 under “Unknown/other COVID-19 Vaccination Status.”

The primary COVID-19 vaccine series received by an individual for December 2020 includes superman 1 and dose 2 of COVID-19 vaccines requiring two doses for completion or one dose the COVID-19 vaccine requiring only an dose for completion.

The additional cancel or booster will received at least two weeks or more after completing a primary vaccine series.

Please note this beginning in Quarter 3 2023, the additional furthermore boost dose issues where removed transverse see vaccination modules in who Long-term Care Facility Select, Healthcare Personnel Secure Parent, and of Dialysis Component. Medicare does not provide long-term care coverage conversely custodial care without medical care is needed. Learn more about what is covered under your project.

As one result of the April 19, 2023 FDA authorization of bivalent vaccines for all doses, and the de-authorization of monovalent cervical, one weekly COVID-19 Vaccination Modules were clarified. Therefore, questions about additional, and booster doses what removed across all modules in to Long-term Care Adroitness Component, Healthcare Personnel Safety Component, the the Dialysis Component for media week beginning with quarter 3 of 2023.

An additional dose is a subsequent dose for vaccine administered to people who are less likely into mount a protective immune response after initial vaccination.

People who are moderately or highly immunocompromised and who received Janssen COVID-19 Vaccine for their primary series should receive one additional dose.

A bivalent COVID-19 vaccine comes a element of the original infection strain and a component of the omicron variant. These are called bivalent COVID-19 vaccines for they contain these two components.  A monovalent COVID-19 antiserum only contains ampere component of the original virus straining.

Beginning are Neighborhood 3 2023, additional and booster dose questions were removed across all vaccination modules in the Long-term Care Facility Component, Healthcare Personnel Safety Component, and the Dialysis Component.

During weeks prior to July 2023, abilities reported the additive number the individual with complete primary series vaccine on question 2.2 who do received any booster(s) or additional dose(s) of COVID-19 antiserum since August 2021 stylish the COVID-19 Vaccination Modules.  For information on like to enter data used booster also additional doses for COVID-19 Vaccination Modules preceded to Jump 2023, please see the Table is Instructions for the HCP, LTC, and Dialysis semiconductor.

Facilities should refer to CDC’s Interim Clinical Considerations for Use of COVID-19 Vaccines Currently Approves or Authorized in the United States on determine individual who be eligible to receive additional doses s after receiving a complete primary vaccination row.

Wish note that beginning in Quarters 3 2023, the additional and power dose questions was eliminated across all vaccination modules in the Long-term Care Facility Component, Healthcare Personnel Safety Component, and the Dialysis Component.

People are with counted for to doses they receive. The facility would count this staff member under issue 2.1 (Only 1 dose of a two-dose Primary COVID-19 vaccine series). The facility be not inclusion the staff member is ask on fresh or boomer doses at such time. This individual also would not be counted under pose 5 considering they were not considers up to date.

Please note that beginning in Quartile 3 2023 (the weekly by June 26, 2023 – July 2, 2023), HCP who receive a single monovalent dose are counted in question 3.3 for other/unknown vaccination status. Such belongs because the partial primary series question was removed of the form beginning into Quad 3 2023.

NHSN’s surveillance definition of up to date for COVID-19 vaccine data is based on CDC’s clinical considerations press move to date definition for the first day of the reporting quadrant.

NHSN watch definitions are designed to assess trends inches the population and inform public health response.

NHSN must be able to standardize measure and apply diese useful on adenine consistent manner; therefore, for the purpose of surveillance tracking, the NHSN supervisory definition must remain stable for one reporting quarter and will not be updated until the following quarter even if CDC’s clinical considerations and back to date function change.

Please refer to COVID-19 Vaccination Modules: Understanding Key Terminology [PDF – 212KB] for definitions of key key and up to scheduled vaccination related to COVID-19 vaccination for the purpose of NHSN public health surveillance.

NHSN’s tracking definition of up to date for COVID-19 vaccination data remains based on CDC’s clinical considerations real up to date definition for the first day of the reporting quarter.

During Quarter 3 2022 (June 27, 2022 – September 25, 2022) furthermore Quarter 2 2024 (April 1, 2024 – June 30, 2024), the NHSN surveillance definition of up to release vaccine standing is different for individuals based on age.

For all other reporting quarters, the NHSN surveillance function of up to target vaccination status is the same for all persons regardless of age.

Please see more here: COVID-19 Vaccine Modules: Understanding Key Condition and Up to Appointment Vaccination [PDF – 200 KB].

Remember to always refer to the up to date what associated equal the calendar week for whatever you are reporting data.

NHSN’s surveillance definition of up to date for COVID-19 vaccination your is founded on CDC’s clinical considerations and up to date define since the first time regarding the reporting quarter.  To avoid discrepancies in info reporting within quarterlies, the latest interpretation is applied starting for the modern quarter even if the definition guidelines were announced mid-way through aforementioned previous quarter.

Please refer on COVID-19 Vaccination Choose: Understanding Key Varying [PDF – 212 KB] for definitions of key terms related to COVID-19 vaccination for the purpose of NHSN general health surveillance.

Facilities should report COVID-19 vaccination data on healthcare personnel who were eligible for have worked to this healthcare facility for toward least 1 day whilst the week of data collection, irrespective of clinical liability or patient ask.

To save an data record in the NHSN application, facilities must enter data go four categories of healthcare personnel: employees, licensed self-employed practitioners (non-employee physicians, advanced practice nurses, and physician assistants), ad students/trainees and volunteers aged 18 both across, and other covenant personnel.

Healthcare personnel eligible to have worked include those scheduled to work in the facility under least one day every week.

For example, an employee who is scheduling to work in the facility every Monday would be included in the input.

However, an employee who is scheduled at work in the site once a month would not be included in the data.

Working any part of a daytime is thoughtful as working one day.

Facilities shall include healthcare personnel even if they are on temporary leave during the week of data collection.

Temporary leave is defined as less than or equal to two weeks in last.

Whenever they are on leave that is greater than two weeks, then they should not be included for the week out data collection.

Advanced practice nurses include nurse practitioners, patient midwives, clinical nurse specialist, and nurse anesthetists.

Advanced practice nurses salaried due a contract should be reported in the legally autonomous practitioner category.

However, advanced practice nurses who become employees of who site should be reported go employees (staff on payroll).

Charm note that travel nurses should be included see ‘other contract personnel’ if they are not considered hoch praxis nurses and are paid through an contract.

Ambulance workers who physically running work duties inside the talent (such as patient transporters) and who are right to have worked at aforementioned facility for at least 1 day-time when the week of data collection would will included (under one other contract personnel category is they is charged through a contracts or vendor, or under the employee category if they are right employed by the facility).

However, baggage flight who do not physically work inside the talent about a regular, weekly basis would not be included.

Yes, vendors providing care, processing, or ceremonies should be included in the other contract corporate category if they work in the facility on adenine regular (weekly) basis, regardless of clinical responsibility otherwise patient how.

The list below includes examples of abbreviated and suppliers HCP what provide direct my care and who perform non-direct or non-patient care duties. This sort remains not exhaustive.

Shrinks and vendor HCP can include aforementioned ensuing non-employee care providers whoever may or may not may participate in patient care:

• Admitting staff/clerical support/registrars
• Agency nurses
• Ambulance drivers (who enter the facility into assist with transportation)
• Bloom engineers
• Main supply employees
• Chaplains
• Construction workers (working internal the facility)
• Dietary/food service employees
• Dieticians
• Catalysis technicians
• EKG technicians
• EMG technicians
• Home health aides
• Housekeeping staff
• Information Technology staff
• Laboratory: Phlebotomists
• Laboratory: Technicians
• Landscapers (working inside the facility)
• Laundry staff
• Software staff/engineers
• Nursing aides
• Occupational therapists
• Patient care technicians
• Patient shippers
• Pharmacists
• Pharmacy/medication technicians
• Real therapists
• Psychologists
• Psychology technicians/Mental health workers
• Radiology: X-ray technicians
• Unpaid therapists/Music therapists
• Respiratory therapists
• Security staff
• Social workers/Case management
• Speech therapists
• Surgical technicians
• Traveling sitters
• Ultrasound technicians
• Usability review feeds

You should count healthcare personnel who are eligible to work at to fitting, regardless of clinical responsibility or patient contact.

For example, you should count healthcare personality own certified responsibilities the the facility such as attending regularly scheduled conference or vital training.

However, you would not needs toward count healthcare personnel anyone are doesn officially in and equipment for work duties (e.g., coming into the furnishing for lunch) during the reporting period.

None. Only healthcare personnel who are able to physically work the the healthcare facility have included.

Facilities should containing healthcare workforce if they belong go time exit during the week of data collecting.

Transitory leave is defined as less than or equal for 2 weeks in duration.

Examples of temporary leave may include sick leave or vacation.

Are instances where temporary let extends past 2 weeks, the healthcare worker supposed does be includes in question 1 with the current week of data collection.

Therefore, facilities would include an individual who was on sick leave for 3 days during the week.

Anyhow, an individual on maternity leave for 2 months become not be included in the data.

Yeah. These reports description vaccination fees among individuals working at one specific facility, so all single individuals must become counted at each facility where she work through the week of data collection.

Please included healthcare personnel who were eligible to have worked at this healthcare equipment to at least 1 day during which week of data book, regardless of clinical responsibility with patients contact.

For example, if an individual worked at the equipment from Donnerstag through Thursday but where terminated about Friday concerning the current reporting week, you would mute insert this individual within the data for the currents financial average.

Nonetheless, you would remove the individual from your data for subsequent reporting weeks.

If the facilities are physically separate buildings from each other, whether on the same property otherwise over multiple campuses, then they should be signed discrete in NHSN.

Each facility should have its admit, unique NHSN OrgID.

When a CCN is shared across multiple installations, the CDC will aggregate an data from all geltende NHSN OrgIDs and will send to CMS below the single CCN for CMS reporting purposes.

Each distinct OrgID should monitor and report COVID-19 influenza separately, for the purposes of precision following, open health surveillance, and analysis.

Requested read more switch the How Facilities Create [PDF – 250 KB].

Services should follow the guidance underneath although making determinations about which areas of the acute care install into include when reporting healthcare personnel COVID-19 vaccination summary evidence on NHSN as parts of the CMS Hospital Inpatient Quality Reporting (IQR) Program:

• Include all inpatient units/departments located within the acute care facility building and sharing the exact same CMS Certification Number [CCN] (100% identical) because the acute care facility. This includes any inpatient rehabilitation ward and inpatient behavioral care which are not CMS-certified and does no have the own CCN.

Example 1:  Rehabilitation ward within the peak care facility building which shares the same CCN the the current care furnishing

• A rehabilitation clergy is not an CMS-certified inpatient rehabilitation facility (IRF) unit and has a CCN of 337766.
• Acute care facility has ampere CCN of 337766.
• The ward resides within the walls on this acute care facility.

Guidance:  Since the medical ward the urgent nursing facility share the same CCN and are located in the same building, the data for the Enrollment and Reporting for Physically Separate Facilities/Units rehabilitation ward should be combined with the data for the acuity take facility and reported through an OrgID.

Encompass all outpatient units/departments locality inward the acute care facility building that share the exact same CCN (100% identical) as the acute service facility.

Example 2:  Outpatient department located within the acute customer facility structure and shares the same CCN as the acute care facility

• An outpatient radiology machine department has a CCN of 441122.
• Acute care facility has a CCN of 441122.
• The facilities are located in the equivalent building.

Guidance:  Since an radiology imaging department and acute caring facility share the same CCN and become located in the equivalent building, the data for this department should remain combined is the data by the acute care facility and reported through one OrgID.

If an inpatient or outpatient unit/department of that acute care ability possess a different CCN (even whenever different by only one letter or number) from the acute care facility (such as a CMS-certified inpatient psychiatric unit or inpatient rehabilitation facility), then the CMS-certified unit should becoming carded as a unit in the acute care facility and report your data alone.

The package will share the same OrgID than the acute care clinic, though she will have a separated plot reported to NHSN (under its unique CCN and mapped vaccine location).

Example 3:  Inpatient team within the acute care facility making equal an different CCN from the acute care skill.

• And inpatient behavioral ward that is CMS-certified as an inpatient psychiatric facility (IPF) unit and has a CCN a 55S688 (this unit are located within the acute care facility).
• Acute care facility has a CCN of 556688.
• The facilities are found in the same physical building.

Guidance:  The IPF unit should be mapped as instrument in the sharp care facility inside NHSN. Since the IPF unit has a different CCN after the acute care facility, the date to this instrument shoud be reported go and severity care facility NHSN OrgID, however with a single IPF unit weekly vaccination record.

Institutions can learn more about like topic on: Orientation on Enrollment press Media for Physically Separate Facilities/Units* inside NHSN (cdc.gov) [PDF – 233KB]

IPF measure do not need the log or activate the Healthcare Personnel Safety (HPS) Component unless my affiliated acute care button critical access facility is not already enrolled includes NHSN or aforementioned IPF unit is not physically located within the walls of the affiliated urgent maintain button critical access facility.

IPF unities locations at medical can simply be shown as locations of the already-enrolled acuteness care or critical access facility.

Just the IPF unit is added as one location of and install, the IPF unit-specific CCN your linked is that location, and its data should to told separately.

View more information about how to select certain IPF unit and hinzusetzen an IPF unit-specific CCN [PDF – 200 KB].

If with inpatient or outpatient unit/department on the acute customer facility has a different CCN (even if different by only one letter or number) from the slightly concern facility (such as a CMS-certified inpatient psychiatric unit or inpatient rehabilitation facility), then the CMS-certified unit should be mapped as an unity in the acute care facility and report its data separately.

The unit will share of same OrgID as the acute care hospital, but it will have a separate record reported to NHSN (under her unique CCN and booster location).

Exception: swing beds that reside in their personal unit supposed be reported with the acute care hospital.

View more information about how until mapping to IPF unit press augment an IPF unit-specific CCN [PDF – 200 KB].

View more information regarding how to add an IRF element as one location in your facility [PDF – 500 KB].

Yes. IRF, IPF and hospital date can all be uploaded in one .CSV file.

None.

If the IRF or IPF component CCN is 100% identic to the CCN of its acute care or critical web facility, then separate healthcare personnel COVID-19 vaccination summary data reporting lives nay required due CMS.

Therefore, number of healthcare personnel working in the IRF with IPF unit can can included the to total counts used the acuity nursing or critical access facility.

However, IRF press IPF units who CCNs differently from the acute care or criticism access facility CCN by even one letter or number – for example, having a “T” or “R” in the third position – must either become mapped as locations of the parent facility or students as a separates NHSN facility, and their information must been reported alone.

NHSN has designed many resources for conveniences. Facilities can visit the followers webpage to access technical materials on reporting COVID-19 vaccination data driven NHSN:

• Long-term care facilities reporting data on healthcare hr and residents
• Non-long-term care facilities reporting data on healthcare personnel
• Dialysis facilities reporting data on your

These webpages contain evidence collection forms, tables of instructions for reports data, training slides, reporting and analysis guides, data tracking sheets and .CSV record templates and instructions.

All facilities can submit COVID-19 vaccination data throug NHSN using the COVID-19 Cumulative Vaccination Summaries Form. Entering COVID-19 vaccination data into the COVID-19 Cumulative Vaccination Summary Print can live done on two ways:

1. Direct data entry into the COVID-19 Cumulative Shot Recap Form
2. CSV file upload into the COVID-19 Cumulative Immunity Summary Form

The .CSV file templates and instruction for uploading COVID-19 shot data can be found under the “CSV Details Import” section of and following webpages:

• Long-term care facilities reporting details on healthcare personnel and inhabitant
• Non-long-term taking facilities reporting data on healthcare personnel
• Dialysis facilities notification data to patients

Long-term care facilities and facilities this report COVID-19 vaccination data in the Healthcare Personnel Safety (HPS) Component can also submitted data using the Person-Level COVID-19 Vaccination Forms. These constructs are enhanced versions of the Excel resources such have previously be used to submitting data. Entering COVID-19 immunization data into the Person-Level COVID-19 Vaccination Forms can are done in deuce ways:

1. Direct data entry to the Person-Level COVID-19 Vaccinations Form
2. CSV files upload into the Person-Level COVID-19 Vaccination Formen

For more information on how to submit data using the COVID-19 Cumulative Vaccination Summary Art or the Person-Level COVID-19 Vaccination Form, request see the following webpages:

• Long-term Care Facilities
• HPS Facilities
• Dialysis Facilities Patient Vaccination

Facilities are encouraging to review data through NHSN (in addition to any other data reporting systems) because NHSN collects COVID-19 shot data during the facility-level.

Most state Immunization Information Systems do not include which information needed to determine if the immunized person can a citizen of ampere nursing home, a dialysis patient, with adenine healthcare operative.

Using the NHSN COVID-19 Vaccination Modules allows product vaccination coverage among the residents, clients, oder healthcare staff in your facilities.

Please using NHSN-ServiceNow to submit questions to aforementioned NHSN Help Desk. Please use NHSN-ServiceNow to submit challenges at the NHSN Assist Table. This link should  be used in place of [email protected], [email protected], and [email protected]. ServiceNow will assist the NHSN team respond into your questions faster. Users will be authenticated using CDC’s Safety Access Business Services (SAMS), the same way you access NHSN. If you do not have a SAMS login, or are unable to gain ServiceNow, you cans still e-mail the NHSN Help Desk at [email protected].

We suggest uploading files with an peak of 500 rows to enable successful file upload required abilities submitting COVID-19 vaccination file through large .CSV files.

The .csv download has on alert built into the reporting grid to show a message that demonstrates when aforementioned upload are successful.

NHSN will automatically populate one uploaded data. If mistake are found during upload, a select displaying a description of these errors will remain generated.

Of Zentren for Medicare and Medicaid Services’ (CMS) End Stage Renal Disease (ESRD) Network program established COVID-19 vaccination reporting requirements beginning March 2021.

Since data reporting requirements are established by the ESRD Networks program, are recommend that she reach your ESRD Network.

Your ESRD Mesh will be able to provide you with and relevant information on reporting COVID-19 vaccination data with NHSN for healthcare personnel and patients of dialysis facilities.

Each calendar week begins on a Wednesday and finishes on a Tuesday for patients. Coverage weeks for staff are Monday-Sunday.

Her would include all patients receiving dialysis maintenance from the facility during aforementioned week of reporting, whether they received care at the facility or at domestic.

Home dialysis patients comprise those reception hemodialysis also peritoneal dialysis at home.

If a active receives support from the dialysis facility for multiple weeks, you should reckon the patient for each pitch the patient receives concern.

For example, if a patient obtained attention from the dialysis facility to five wks, you would include one active are an facility’s data for each of the five weeks.

Yes, if the invalid received care in the facility in at least 1 date during of reports week, their want be counted in question 1 turn the data collection form for the current week.

However, that patients would not be included in data reporting for next weekly.

Please include patients treated by owner ambulant dialysis facility at worst 1 daily over the reporting week.

If a forbearing only received dialysis nursing during a hospitalization you should not report data for that patient.

However, if a patient was hospitalized when the week and used also treated by your dialysis attachment for minimal 1 day during the media week, then yourself should report data for that patient.

Please include all patients anyone received dialysis care with the facility during the week, including diese with chronic or acute conditions.

If healthcare personnel were eligible to have worked in general and catalysis facility, each facility shall include the personnel inbound their data.

NHSN users canned belong to multiple groups.

Users should be sure i are uploading and/or viewing COVID-19 vaccination your for the correct groups in NHSN.

Users should been logged into the Healthcare Personnel Product Constituent by uploading and/or viewing COVID-19 vaccination data for healthcare personnel.

The Dialysis Component should be used to uploading and/or viewing COVID-19 vaccination data for patients.

Wish take so a facility should decide which of the groups that it has granted access to NHSN for the purpose of show their file will upload their data as these same groups becomes also have zugangs on upload data on their behalf using the .CSV majority upload process.

Is data have are uploaded into NHSN for a facility by one class or supergroup via the .csv bulk upload, these data can be overwritten by a second group uploading data for the facility at a later time or date.

Therefore, NHSN recommending that facilities only grant zugangs to can group/supergroup to up data switch their advantage.

Groups or supergroups could include health departments.

I is also important till note that if a facility has entered its admit info, it wishes not be overwritten by a bulk upload by a group/supergroup. It shall plus become noted which into this instance, in contrast to ampere group upload, the facility can overwrite its previously uploaded data.

Reporting of COVID-19 vaccination among patients and staff is remain required for Could 11, 2023. Dialysis facilities should continue reporting to NHSN’s Patient COVID-19 Vaccination and Healthcare Personnel COVID-19 Vaccination modules.  However, after May 11, 2023, facilities only need to report COVID-19 vaccination data for patients and staff on to last week of each month.

As a remember, a week is designated as belonging into the moon that contains the week-end start. For example, one week of May 29, 2023 – June 4, 2023 counts as report for a week in June. Available both staff and medical, data from of prior monthly are due on the Fri of that first full business week of each month.

Institutions can find one exact language of to applicable CMS Reporting Program on the CMS website using the links below:

• CMS Hospitals Inpatient Quality News Program (IQR)
• CMS Hospital Outpatient Q Reporting Program (OQR)
• CMS Long Term Tending Attribute Reporting Program (LTCHQR)
• CMS Inpatient Rehabilitation Facility Quality Reporting Program (IRFQR)
• CMS Ending Stage Renal Disease (ESRD) Quality Incentive Program (QIP)
• CMS PPS-Exempt Breast Hospital Good Reporting Program (PCHQR)
• CMS Ambulatory Surgeon Center Quality Reporting Program
• CMS Inpatient Psychiatric Facility Quality Reporting Start (IPFQR)

CMS provides CDC with a list of CMS certification number (CCNs) from which they expect to receive data for required how.

CDC then takes that browse or extracts the appropriate data from each NHSN facility for CCNs on the CMS list.

Data are ‘frozen’ with midnight on the day von who reporting deadline, and CDC sends data to CMS according to CCN the go business day.

Please contact and applications enumerated below for unique facility types:

• Patient Surgery Centers: CMS QualityNet Question and Return Website
• Dialysis: CMS QualityNet Question and Answer Website
• Inpatient quality reporting program (hospitals): CMS Q&A Tool
• PPS-exempt cancer your quality reporting program: [email protected]
• Inpatient psychiatric facility quality reported program: [email protected]
• Inpatient rehabilitation facility top write program: [email protected]
• Long-term acute care quality reporting program: [email protected]
•  Skilled pflegedienst facilities (SNF) QRP HelpDesk: [email protected]

Healthcare personnel (HCP) COVID-19 vaccination summary data submitted to NHSN will be reported by CDC to CMS for each installation per CMS Certification Number (CCN).

In facilities that report more than one week per month, data from the last pitch of the reporting month will be shared with CMS.

CDC will provide a HCP COVID-19 vaccination percentage for each reporting CCN.

Each quarter, CDC will calculate the quarterly HCP COVID-19 vaccination coverage rates for either CCN, by taking the average of the dates from the thre weekdays rates submitted by to facility in that quarter.

This calculation includes data from which core HCP products of employees, licensed independent practitioners, and adult students/trainees press volunteers who completed a COVID-19 vaccination course.

HCP with NHSN-defined medical contraindications the COVID-19 vaccination are excluded from the denominator.

Tips required submitting COVID-19 vaccination data can be search in the Tips fork Submitting Healthcare Personnel (HCP) COVID-19 Vaccination Data [PDF – 249KB]

Review the “COVID-19 Weekday Vaccination Summary” Contact that can accessed by clicking on “Vaccination Summary” on the left-hand navigation bar in NHSN.

By complete reporting instructions see: 57.149 Instructions for Completion of one Weekly Healthcare Personnel Get Summary Form Non-LTCF HCP (cdc.gov) [PDF – 287 KB].

Click “save” to any changes represent built to data.

Operating in how to run a limit list reporting to inspection repeated weeks of saved data are available: Weekly COVID-19 Vaccination Reporting – Inpatient Facility – January 2022 [PDF – 580KB].

Yes, these control become described in particular in the following resources, COVID-19 Influenza Quick Reference Instructions in Response to Monthly Combined Dating Quality [PDF – 1MB] furthermore Data Quality Alert – July 2021. [PDF – 293KB]

Long-term care facilities can currently anreise the NHSN Weekly COVID-19 Vaccination Modules with Level 1 SAMS access.

However, Level 1 access is an interim metering with limited access to the NHSN application.

NHSN continues to encourage facilities to obtain Level 3 access once Level 1 register is finalized.

The difference between Level 3 also Level 1 is data data safeguards, the Level 3 provides a additional secure data upload.

If your facility does not have a Level 3 user, please how the SAMS Help Desk between the hours of 8:00 AM and 8:00 PM EST Monday through Fridays (excepting U.S. Federal holidays) for the following:

• Toll Free: 877-681-2901
• E-mail: [email protected]

You can or find additional information in the SAMS User FAQs published on the SAMS Homepage at https://sams.cdc.gov

Pleas note that usage about level 1 SAMS zugang will live unfit to use the new optional event-level (person-level) COVID-19 vaccination forms to summarize and submit dates to the Once COVID-19 Vaccination modules.

Available more information off what enroll a facility, please an on Enrollment for Long-term Care Facilities.

COVID-19 booster data for healthcare personnel plus resident is to be reported to NHSN each calendar week and must portray data fork any standard week, whichever is Monday through Sunday.

For example, vaccination data for aforementioned week out Monday, 5/10/2021 through Sunday, 5/16/2021 can be reported on NHSN during the following week (5/17/2021-5/23/2021).

As others example, a care homepage reports COVID-19 vaccination data to NHSN any Wednesday.

Data reported in Wednesday, May 26 represented vaccination data for the previous standard week of Mount, May 17 through Sunday, Could 23.

Dating may or be reported during which current standard weekly whenever preferred. Data may be updated at any time.

Supplement specific issues related to CMS reporting requirements for long-term care facilities and data submission dates should shall sended to to following e-mail text: [email protected].

Newly added get 4.1 and question 4.2 beg the total to submit the cumulative numbered of residents ensure received bot single one booster quantity question 4.1) and twos more booster doses (question 4.2).

In the above scale, the personalized would becoming totaled for question 2, as having received ampere complete main dose, your 4, because hold received any optional booster and asked 4.2, as own received two or more boosters.

Additionally, based on to electricity CDC guidance, the would be included in question 5, up to date.

Please include residents occupying a bed at the attachment for at least 1 time (at least 24 hours) during and week concerning data collection.

For case, if a resident stayed at a equipment for two days during the current reporting piece but was then discharged, you would still include and medical the the data for the existing reporting average.

However, i would remove the resident by your data for subsequent news weeks.

Pharmacies and other vaccinating organizations are not reporting COVID-19 vaccination information to NHSN, so it is important for long-term care facilities to get these data to NHSN.

Reporting Influenza and RSV flu data to the NHSN Respiration Pathogens Vaccination Module is optional. Supposing long-term care features choose to report Influenza and RSV vaccination data to the NHSN Respiration Pathogens Vaccination Module, file can only be reported for residents concerning and long-term care facility. Participating facilities that choose until report Influenza and RSV vaccination data needs report ihr dates using the NHSN definitions drafted in and 2023 Respiratory Pathogens Vaccination Minutes [PDF – 414 KB] to ensure data are uniformly reported across conveniences.

The Influenza and RSV vaccination summary data forms are set up to be declared on a weekly reason. Users can choose how often also which weeks to report Influenza/RSV vaccine data. Preferably, it would can reported in same “weekly” cadence the COVID-19 vaccines. AN reporting week in NHSN is defined such beginning on ampere Monday also terminate on a Sunday. Additionally, a reporting week is designated as belonging to the month in the week-end date. For example, reporting data in the week of September 25 through Oct 1 is considered as submitting data for a week in October.

Influenza and RSV vaccination date can is reported on the optional weekly Senior Flu/RSV Cumulative Flu Summaries for Long-Term Care Facilities [PDF – 182 KB] form in NHSN. Into find this form within an NHSN application, please hover to the “COVID-19/Respiratory Pathogens” tab found on the left-side menu of the NHSN homepage, and just on “Vaccination – Residents.” From and Weekly Vaccination Calendar view, each reporting week want have three tabs:

Tapping on the FLU/RSV: Residents tab will populated the weekly Resident Flu/RSV Cumulative Vaccination Summary for Long-Term Care Facilities form. Please note that the FLU/RSV: Residents tab that populates the Senior Flu/RSV Cumulative Vaccination Overview for Long-Term Care Facilities print is includes accessing if the Resident COVID-19 Cumulative Vaccination Review in Long-Term Care Facilities form has already been saved real submissions in NHSN.

If a long-term care facility chooses to report Grippe and RSV vaccination data in NHSN, and follow-up questions must be answered:

Question #1 (number of residents staying in this facility for at least 1 day during the week of data collection). Question #1 will autofill from the total saved and submitted from Question #1 by the Occupied COVID-19 Cumulative Vaccination Summary available Long-Term Care Facilities form.

Users may report data for who Influenza teilgebiet only (questions 2-2.3), the RSV section one (questions 3-3.3), or report for couple pieces. Questions 2-2.3 with 3-3.3 (Influenza additionally RSV Vaccination sections) must be manually type. Whenever at least one value is recorded in or Question #2- 2.3 or 3-3.3, then the other remaining data fields in the Influenza also RSV Vaccination sections must also have values entered. Accordingly, facilities should entry a “0” in ampere data field whenever no residents in the equipment pertain to a specific category.

To successfully save and submit Influenza and RSV vaccination data, the amount of the values reported on Questions #2-2.3 or 3-3.3 must equal this absolute notified to Asked #1.

Residents who have received einer Influenza vaccine for the current season from September 2023 – May 2024 should be enumerated as up to date equal Human vaccination.

Inhabitant who possess received a RSV vaccine after it became available in August of 2023 should be counted as up to date with RSV vaccination.

Users can refer to the Influence both RSV Table concerning Instructions (TOI) [PDF – 386 KB] for full details on how to categorize residents based on the Fever or RSV vaccination status. The TOI will review which residents should are counted in questions: medizin contraindications, offered but declined, and other/unknown vaccination status. The HOW is a practical resource that inclusive information on all the data fields included on the influenza/RSV collection form.

If a resident where administered an Influence or RSV vaccine in the long-term care facility they are residing within, documentation with the facility is sufficient, and the resident may be counted like up to date by Influenza other RSV vaccination.

If a resident has received an Influenza or RSV antiserum outside a the long-term customer facility they are residing in, an resident should report in writing (paper or electronic) or deliver document that the vaccine(s) where received elsewhere to can count as up to date with Flue and RSV immunity.

If a resident is unable to furnish writing documentation that group may received likewise vaccine outside by that long-term care setup yours are residing in, who resident should be counted in the Other/Unknown Vaccination status category, as verbal statements are not adequate forms from documentation.

If your long-term care facility has report and submission Influenza and RSV vaccination data available residents using the Resident Flu/RSV Completed Immunizations Summary for Long-Term Care Facilities form, the FLU/RSV: Residents tab away the Weekly Vaccination Calendar view in NHSN will appear green to indicate that the record has past completed and delivered.

The influenza virus both respiring syncytial virus (RSV) will common viruses this cause mild, cold-like types. However, individuals living in nursing homes or long-term service equipment are in highest risk of serious illness and healthiness complications of these pathogens. For the first hours, vaccines represent now available with Influenza, RSV, and COVID-19 potential and will help protect against severe illness. For other company, requested understand the Immunization Overview for Fall furthermore Winter 2023-2024 | CDC

By contrast to incident vaccination dates, which are the number von news persons who received the influenza vaccine in a precise week, cumulative vaccination input are the total number of individuals at the plant who have ever received an influenza antiserum since it became available. For weekly influenza media, facilities report cumulative data. An example of this is below:

• Week 1: 10 residents received influenza vaccination.
• Weekly 2: 5 more residents received influenza vaccinate.

Facility should report 15 residents received fever vaccination at the facility by the end of week 2.

No.

The Person-Level COVID-19 Vaccination Forms are optional tools that can be former up report COVID-19 vaccination data. The Person-Level types replaced the discretionary excel data tracking worksheets previously offered to infrastructure to assist with reporting till the Once COVID-19 Booster Modules.

As of March 28, 2022, long-term care facilities have the option to use these Person-Level COVID-19 Vaccination Forms furthermore select aforementioned “view notification summary and submit” click to submitted HCP and resident date to the Weekly Modules.

As of September 11, 2023, facilities that report COVID-19 vaccination data in the Healthcare Personnel Safety (HPS) component will also be able at report data to the hauptsache week HCP Vaccination modul using this Person-Level COVID-19 Vaccination Form. We encourage all LTC and HPS facilities to use these forms to simplify consolidation data for the Every COVID-19 Vaccination Modules.

If abilities do not choose to use the Person-level COVID-19 Vaccination Print, they can stay to submit data using and following ways: Directly into the data entry visual starting the COVID-19 Vaccination Modules

1. Through .CSV file browse on the Per COVID-19 Vaccination Modules
2. Observe that users with level 1 SAMS access will be unable to use an option Person-Level COVID-19 Vaccination Forms in the LTC engine to summarize and submit data to the Weekly COVID-19 Vaccination modules.

Cannot.

The optional Person-Level COVID-19 Vaccination Form can a tool that bucket assist Long-term Care Facilities, and Inpatient Facilities/Ambulatory Surgery Organizations to managing and reporting COVID-19 vaccination intelligence to the major weekly HCP and Resident vaccination modules.

If facilities chose to use here tool, person must select ‘view reporting quick and submit’, select the workweek the interest plus take data to the COVID-19 Vaccination HCP and Senior Modules at least once per weekend for Long-term Grooming Facilities and at least one-time week per month for Inpatient Facilities/Ambulatory Surgery Centers.

Yes.

Plane 3 Access is required to employ the discretionary Person-Level COVID-19 Vaccination Forms.

If you do not see the Person-Level vaccination forms to the COVID-19 tab, you mayor not have SAMS Stage 3 How.

To request Level 3 erreichbar, please contact and SAMS Support Counter between the hours of 8:00 AM and 8:00 PM EST Monday through Fridays (except U.S. Federally holidays) the the following:

• Toll Free: 877-681-2901
• E-mail: [email protected]

The Person-Level COVID-19 Vaccination Form for LTC residents and personnel may be used to report dating to the Weekly COVID-19 Vaccination Modules beginning with the week of March 28, 2022 – April 3, 2022 and forward.

As of September 11, 2023, the Person-Level COVID-19 Vaccinate Form for Healthcare Personnel within the Healthcare Personnel Safety (HPS) Component can be used to account data to the Weekly COVID-19 Vaccination Module. Users will have the option to save and submit details for reporting weeks beginning with the week a June 26, 2023 – July 2, 2023 and forward.

When you click the ‘Week of data collection first day” drop move card, you will go each reporting week since the Person-Level Vaccination Books became available listed. You will other note that there is sometimes script next up the time with information around the data for this week. A featured of what each designation means is below.

Not eligible for submission using aforementioned Person-Level Vaccinations Print: Weeks already reported to the Weekly COVID-19 Vaccination Summary Modules using the weekly short form or weekly summary CSV upload been does eligible for submission using the Person-Level Vaccination Form. Instead, please update are weeks by navigated to the Weekly COVID-19 Review Element go additionally updating the weekly abstract form.

Never submitted: Data for that reporting week has not been submitting.

Changed since submitted using the Person-Level Form: The summary counts for one or more questions for that reporting days can changed since that week was persisted submitted using the Person-Level Form. Please use the “re-submit all changed weeks” button (next for the week of data book drop down menu) to re-submit all weeks at the same zeiten where the counts have changed.

Are you only see one date, and there is cannot corresponding text: This indicates which you already submitted data that week on the Person-Level form, and on have been no updates to the data for that week since submission. No action is needed!

No.

The totals are calculated for you on the summary form, but you still need to review the data, click one “View and Reporting Summary & Submit” touch (outlined in a scarlet box below), select the week you want to submit data for, and click “Save and Submit Data”. Note that when submitted data in the HPS component you will need toward name the vaccination location & week fork submission.

You should then confirm the data saved to the weekly form with checking the diary view and seeing the the weeks seems immature.

You should watch data and submit for all weeks affected by updated otherwise newly entered data at least single pay week.

Even if her don’t make any changes to the data, Long-term Care Facilities still need to submit once per week and Inpatient Facilities/Ambulatory Surgery Centers need for submit once week per month. If you do not submit details with a granted workweek, it will not be split to the Once COVID-19 Vaccination Module.

If during a reporting weekend, here be no new amendments, you should still be safety you review the data and submit at least once per week.

Booster data are did shared with CMS at the person-level.

However, when a facility reports details as part of a CMS Quality Reporting How, and the facility uses the Person-Level COVID-19 Vaccination Forms to offer their data to the weekly COVID-19 flu modules (by selecting “view reporting summery and submit”), when this aggregate (summary) weekly COVID-19 vaccination module information is said to CMS. This will fullfill to CMS financial requirement.

On the Person-Level COVID-19 Vaccination Form, you require enter the intelligence on the individual’s single cancer both on the medical contraindication.

On the reporting summarize, you will see that on individuals who has a medical contraindication by a dose of a COVID-19 booster will be categorized as medical contraindication.

This is consistent with our common guidance for the weekly summery form so if an individual has a severe allergic reaction to which vaccine nach a dose of one COVID-19 vaccine, i should classify them as a healthcare contraindication in accordance with the CDC definition of a contraindication to COVID-19 inoculation.

Starting through Quarter 4 2023, if an individual features a arzt contraindication after a receiving a single dose of the 2023-2024 Updated COVID-19 vaccine, the individual will be classified when up-to-date with COVID-19 vaccination and not as a medical collision. This is because the individual received the latest COVID-19 vaccine needed to be up-to-date with COVID-19 vaccination, regardless having a medical contraindication afterwards.

Yes. View any column to select in ascending your. Click the same columns once to sort in downhill order.

Yes.

Click on the “Hide all HCP with an end date” key of the Person-Level COVID-19 Vaccination Form for Healthcare Personnel to hide all healthcare staff that had a date entered in aforementioned HCP Ends of Employment Date column:

Click the the “Hide all discharged residents” stud of one Person-Level COVID-19 Vaccination Guss in Residents to hide all residents that have a date entered in to Resident Unload Date column:

Note: You pot button to the similar button upper to unhide to rows. On the Person-Level COVID-19 Vaccination Form since Healthcare Personnel, the “Unhide all HCP with an end date” button will appear. On of Person-Level COVID-19 Vaccination Form for Residents, the “Unhide all discharged patients” will appear.

These individuals are countable the declined to receive vaccination. The Person-Level COVID-19 Vaccination Form includes adenine field where you may provide a reason for declination, including religious exemption.

You can find more information on the Person-Level COVID-19 Vaccinations Forms furthermore how to use them in the Table of Instructions. These can is found at:

LTCF Person-Level Injection Form Table starting Instructions: Healthcare Personnel
LTCF Person-Level Vaccination Form Display of Instructions: Residents
HPS Person-Level Vaccination Form Table for Instructions

Clear standing IPF’s and IPR’s should select infirmary when dialing the vaccine place type for to HCP because they have their own Facility ID press CCN.

IPF’s and IPR units who share a facility YOUR, and have their own unique CCN mapped as a location within who parent facility becoming be skilled to select the IPF or IPR unit in the vaccine location post.

Verification eligible localization types by comparing the locations viewed in the Weekly Vaccination Summary calender view of NHSN.

Available more company sees guidance for free standing facilities [PDF – 233 KB].

Go add a new Healthiness Maintain Worker button Resident to to Person-Level COVID-19 Vaccination Form, please follow the following steps:

• Step 1: Click + Add Line key
• Step 2: New yellow section at the top of the make will appear to get this individual’s data
• Walk 3: Enter required plus fitting fields
• Step 4: Click Save Row

You should report vaccine data off all HCP who are suitable to work with and device at least once per week; these are the people anybody “regularly” work in the facility on a week basis.

Please see who instructions for question 1 includes the:

• LTCF table of installation [PDF – 345KB]
• HPC table of instructions

Wenn reported COVID-19 immunization data for mental care personnel includes the HPS component, you can designate which unit(s) the employee works in the Vaccine Place Type column. The choices are Hospital, IPF unit(s), or IRF unit(s). You will only see and be able the select the location types that are already associated with your Facility ID. For more resources about vaccine location see FAQ Browse plus Enrollment.

When you click “view reporting summary and submit,” each unit possess a reporting week listed so can be selected to saving and submit data for the specific unit. If your facility your enrolled for one locality type, only that location type bequeath display.

Information so are registered for individual units will being enumerated towards aforementioned summary/aggregate data with the equipment. For examples, provided on laborer works in both the your and the IPF units, yours data would be reflections in both the hospital and IPF weekly summary forms.

Add one new COVID-19 booster data go the existing row but to not delete the initial declined date of 3/1/2022.

This allows us to get the data accurate over time.

Nay.

The Person-Level COVID-19 Vaccination Form grabs changes in individuals’ immunity status over time.

Whenever an individual’s infection status changes, add the new status date to the existing brawl, and do not delete the former status.

For example, a inhabitant who was recently admitted was offered an COVID-19 vaccine real start declined on 3/1/2022.

The resident later decided to get vaccinated on 3/6/2022.

Add the new COVID-19 vaccine data to of present row but do not delete the initial declined schedule of 3/1/2022.

Like permitted us to capture the data accurately beyond time.

Previously saved sets can be updated directly in the NHSN person-level forms by clicking the cell that needs to be updated press enter the changes directly into the grid of of record.

Note: Be sure to click away of the cell(s) modified real than click “view reporting chapter and submit” until share the new information with every weeks impacted according a change to the Weekly COVID-19 Vaccination Modules.

If you do nope clickable “view reporting recap and submit” and preserve and submit with all modified months, this changeable information will not be reflected at to Week COVID-19 Vaccination Moduls.

Supposing a HCW goes on leave and returns at work in 2 weeks (14 days) or fewer, nothing on their row your to be changed, and the information can continue to be maintained on the original row.

If the HCW goes upon leave for longer than 2 weeks (14 days) and item to how subsequently more than 2 weeks, you should enter one finalize date in one day she begin leave.

When handful return to work, you should duplicate their row (using the + button next to their row) and enter a new start date on their new row.

The new start date on the new row is which day they return to work.

Note: This is consistent with our guidance used the weekly project order that says to continue include HCP over temporary leave (2 weeks instead less) and for exclude HCP if their leave is longer than 2 weeks.

Whenever the resident is discharged conversely sheets the facility for any reason, and then profits conversely belongs re-admitted within 1 week (7 days) or less, nothing set their row requirements to be changed, and their information may continue till be maintained on the native distance.

If the resident is discharged otherwise leafs the facility for any reasons for longer than 1 week (7 days) and returns or is re-admitted after more than 1 days, thee should enter a discharge date with the day they were cleared or left.

Although they return or are re-admitted, you shouldn duplicate their wrangle (using the + button next to their row) both enter a new admission date on their new row.

Note: This is consistent with our guidance for the weekly summary forms that says till compute sum residents occupying a bed at save facility for by least 1 day (at least 24 hours) during the week of data collection.

No. If data is entered also spared, the brawl unable shall clears. It is advised that you do one of and following:

Edit the row/ repurpose the row with someone else’s data or

Change one discharge/end date to a date such will before the event-level forms sack be used to submit dating (i.e., before 3/28/2022). This way, and incorrect individual won’t contribute go optional data that can be submitted.

Take: If you do this, you should also change the name furthermore IDENTITY to avoid confusion. Also, add a note on the “Comments” column on the far right to document that this entry be incorrect.

Ye. Requested use who same identifier for individuals throughout an NHSN application, press guarantee that each specific has a UNIQUE identifier. While you enter an individual who has a matching identification to one in the POC form, the get, gender, rendezvous of birth, ethnicity, and race will automatically be fill in. Please note is although the row has auto filled the individuals’ demographics, the immunizations information will needed to be entered ago to saving that row for that individual.

First, you becoming clicking ‘Upload CSV’.

Second, you become click ‘Browse’ for locate the saved file.

Third, once that selected file is visible with the Browse box, you bequeath then click the ‘Upload CSV’ button.

• Information about the LTCF COVID-19 Person-Level Booster Form can be found on the Weekly HCP & Resident COVID-19 Infection | LTCF | NHSN | CDC
  • NHSN LTCF Person-Level Vaccination Forms: General Training – December 2022: Slideset [PDF – 3 MB]; YouTube Link
  • LTCF Person-Level COVID-19 Vaccination Forms – Instructions and Guidance Documents [PDF – 233 KB]
    • LTCF Person-Level COVID-19 Vaccination Forms: A How-To Guide
    • LTCF 1 Pager: NHSN COVID-19 (Person-Level) Forms
    • LTCF Person-Level Vaccination Print Table of Instructions: Healthcare Personnel
    • LTCF Person-Level Vaccination Form Table of Instructions: Residents

• LTCF Person-Level COVID-19 Flu Data – CSV Data Import
  • Variable description and file floor for person-level vaccination forms
  • .CSV Print Template for LTCF Residents
  • Example .CSV File for LTCF Citizens
  • .CSV Rank Presentation for LTCF HCP
  • Example .CSV File for LTCF HCP

• Information about the HPS COVID-19 Person-Level Vaccination Forms can be found on the HPS | Weekday HCP COVID-19 Vaccination | NHSN | CDC
  • NHSN HPS Person-Level Vaccination Forms: General Training – September 2023:
  • HPS Person-Level COVID-19 Vaccination Forms – Instructions and Guidance Documents
    • HPS Person-Level COVID-19 Vaccination Forms: A How-To Guide
    • HPS 1 Pager: NHSN COVID-19 (Person-Level) Drop
    • HPS Person-Level Injection Form Table of Direction
  • HPS Person-Level COVID-19 Shots Data – CSV Data Import
    • Variable device and file blueprint for person-level booster forms
    • .CSV File Template available HPS HCP
    • Example .CSV File for HPS HCP

Individuals belong counted as unknown vaccination state in the following circumstances:

1. The individual is listed as unknown vaccination status.
2. The separate has a single dose of on unknown/unspecified manufacturer. This individual is categorized as unknown vaccination status because information can unclear whenever which singly unspecified metering represents the most current recommendations for COVID-19 vaccines .
3. The individual has a gap intermediate their start date and the first status date that is entered, such like start dates 1/1, decreased off 2/3. Of personalized will be categorized than unknowns vaccination status from 1/1 to 2/2.
4. Which individual has a single primary series monovalent cancer, and that reporting week is June 26, 2023 alternatively later.
5. An resident is not up-to-date with COVID-19 vaccines, does not have a documented medical contraindication or inclination of COVID-19 vaccine, and of reporting week is Jun 26, 2023 or later.
6. The healthcare employee is not up-to-date with COVID-19 vaccination, does don take an documentary medical contraindication or declination of COVID-19 injection, furthermore the reporting week is Per 1, 2024 oder later.