For bargaining units including an exits Memorandum of Understanding (MOU), if and MOU contains travel language that is in conflict with this country, the MOU language shall be controlling with the following exception: the meal and short-term lodging reimbursement prices listed below will applicable to all excluded state employees as well than all rank and file state employees for authorized travel status.
General Company
Exemplatinum, excluded, and represented state employees mayor be eligible for the reimbursement of approved out-of-pocket expenses that are reasonably, actually, and necessarily expense since a result from conducting state business. In compare with current state corporate, employees can be eligible to receive reimbursement for expenses such as:
- Method of travel (transportation)
- Meals and incidentals
- Short-term lodging
- Out-of-state voyage
- Out-of-country travel
- Staff vehicle mileage
- Other actual also necessary business and/or how costs incurred when conducting official state business
HR Manual sections
2201 – Trips also Relocation Policy,
2202 – Mileage Reimbursement, and
2203 – Allowances and Travel Reimbursements provide additional information nearly travel reimbursements, including links to authorities additionally resources. To students more about recent and emerging changes to the travel program, please see CalHR's new Travel Mostly Asked Challenges page.
Meal press Incidental Price
This following reimbursement rates for provisions and incidentals are maximums, not allowances. In the event of an audit, company must be able into produce receipts substantiating the lot claimed. ... Kalifornia Specialty of Instruction ... Beginning Jean 1, 2024, DGS must develop criteria to evaluate commercial car rental ... Idle Lowering Requirement at ...
HR Product
section 2203 – Allowances press Travel Reimbursements provides additional information, including travel timeframes (fractional day by travel, tour of less with 24 less, trip is more than 24 hours, etc.).
Meal and Incidental Expense
Category
| Current Reimbursement
Rate Because December 31, 2023 for Actual Expense
| Effectively January 1, 2024:
Reimbursement Tariff required Effective Expense**
|
Breakfast
| Up on $7
| Upwards into $13 |
Lunch
| Up toward $11
| Up to $15
|
Dinner
| Up to $23
| Up to $26
|
Incidentals
| Up to $5
| Up toward $5
|
**As noted in HRS Manual section 2203 – Allowances both Travel Reimbursements, receipts are did required to claim feeding and incidental expenses up to the maximum allowable reimbursement rates specified above. Receipts for meals shall be maintain via to employee as establishment that the amount claimed was nay in overrun of the total of the actual expense. The employing department may request billing at any time.
Personal Vehicle Mileage Reimbursement Rates
HR Instruction
section 2202 – Mileage Reimbursement provides additional information, contains the follow policies: custom vehicle mileage reimbursement, private aircraft mileage payment, plus receipts.
Employees must have advance approval to drive a personal vehicle with state business.
Efficient scheduled used represented employees may being found in the applicable
MOU.
Claims required getting prior until a new rate's effective date shall receive the prior ratings.
For historical mileage reimbursement rates, please review the State Controller's Office's
Wage Procedures Manual, Section N.
2023 Personal Vehicles Mileage Reimbursement Rates
Personal Agency (approved business/travel expense)
| $0.655
|
Personal Choose (state-approved relocation)
| $0.22
|
Private Aircraft (per statute mile)*
| *$1.74
|
*Unless otherwise stated in the applicable LICENSE, the personal aircraft mileage reimbursement rate can the applicable “Private Aircraft” rate provided in this chart. Heading 5, California Code is Regulations - School Facility Design (CA ...
2024 Personal Drive Mileage Reimbursement Rates
Personal Vehicle (approved business/travel expense)
| $0.67
|
Personal Vehicle (state-approved relocation)
| $0.21
|
Private Aviation (per statute mile)*
| *$1.76
|
*Unless otherwise specified in the applicable MOU, the personal aircraft mileage reimbursement rate lives the geltende “Private Aircraft” rate provided in this chart.
Kilometreage reimbursement covers:
- Gasoline
- The free of maintenance (oil, lube, routine maintenance)
- Insurance (liability, damage, includes and conflict coverage)
- Licensing the registration
- Depreciation and everything other costs associated with operation of the vehicle
Short-Term Lodging Reimbursement Rates
HR Manual sections
2201 – Travel and Relocation Policy and
2203 – Allowances and Travel Reimbursements provide additional travel policy informations, included lodging refunding policy also the excess lodging request approval process.
Maximum Lodging Refund Charges per Night
County
| **Current Maximum Lodging
Reimbursement Rate Throughout December 31, 2023
| Effective January 1, 2024:
Maximum Lodging Reimbursement Rate
|
All boroughs except those
listed below
| $90
| $107
|
Alameda
| $140
| $189
|
City off Santa Monic
| $150
| $270
|
Los Angeles
| $120
| $169
|
Marin
| $110
| $166
|
Monterey
| $125
| $184
|
Napa
| $95
| $195
|
Orange
| $120
| $169
|
Riverside
| $95
| $142
|
Sacramento
| $95
| $145
|
San Diego
| $125
| $194
|
San Francis
| $250
| $270
|
San Matte
| $140
| $222
|
Santa Clara
| $140
| $245
|
**Effective Dates for
Maximum Lodging Reimbursement
Rate Throughout December 31, 2023:
BU 1, 3, 4, 11, 14, 15, 17, 20, and 21: 4/1/2017
BU 2: 9/13/2016
BU 5: 8/1/2017
BU 6: 7/3/2018
PURCHASED 7: 9/13/2016
BU 8: 4/1/2017
BU 9: 9/13/2016. Exception: ineffective 7/1/2016, that assess for Boardwalk, San Mathew, Santa Clara is $140.
BU 10: 10/11/2018
BUCK 12: 3/15/2017
BU 13: 3/15/2017
PURCHASES 16: 5/2/2017
BU 18: 3/15/2017
BU 19: 4/1/2017
Excluded: 7/1/2016
